1. Discussion of Draft IERP Action Plans - Jim Maloney Resource Planning Analyst

1. Agenda check (President Dyer)
2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the consent Calendar and considered separately.)
3. Items from Board Members (5 min.)
4. Correspondence (5 min.)
5. Public Input
6. Audited 1999 Financial Statements - Jim Origliosso, Treasurer, Jon Cunningham, Accounting/Financial Analyst, Donald Irving, Partner with PriceWaterhouse, and Shaun Holm, Senior Manager for PriceWaterhouse, EWEB's Independent Auditor (Presentation - 10 min./Discussion - 5 min./Information)
7. Purchasing Exemption for Power Related Financial Instruments - Debra Wright, Purchasing/Risk Manager (Presentation - 5 min./Discussion - 5 min./Action)
8. Telecommunications Development - Agency Fiber Leasing - Debra Wright, Purchasing/Risk Manager , and Ken Beeson, Telecommunications Project Manager (Presentation - 15 min./Discussion - 15 min./Information)
9. Miscellaneous Fees - Dick Varner, Fiscal Services Supervisor (Presentation - 10 min./Discussion - 5 min./Action)
10. Umatilla Project - Jim Origliosso, Treasurer (Presentation - 15 min./Discussion - 15 min./Information)
11. Items removed from Consent Calendar

• March 7, 2000 Work Session and Regular Board Meeting

PERSONAL SERVICES CONTRACT

• Henwood Energy Services - Leaburg/Walterville Relicensing - Electric Division. Extension of this contract and amount for the relicensing of the Leaburg/Walterville project. Contract person is Gale Banry, 484-2411, ext. 3413.

Applies to 2000 Budget

Contract Amount - Job #62 $20,000

 

• Gail Greely - Leaburg/Walterville Relicensing - Electric Division. Extension of contract and dollar amount increase for consulting and legal services for the relicensing of the Leaburg/Walterville project. Contact person is Gale Banry.

Applies to 2000 Budget

Contract Amount - Job #62 $20,000

 

• OBEC Consulting Engineers - Hayden Bridge Reservoir, Pump Station & Electric upgrade Design - Water Engineering - Water Division. This contract is for the design and construction management of the Hayden Bridge Filtration Plant Reservoir, Pumping Station, and Electric Upgrade. The cost for these services is not to exceed $1,567,307 over the next four years with yearly costs included in the annual budgets. Contact person is Ron Wilson, 484-2411, ext 3224. No previous contract with OBEC for this job, although we do contract for other jobs with OBEC.

Applies to 2000 Budget

Estimated 2000 Cost $560,000

2000 Budgeted Amount $576,500

 

• Black & Veatch Corporation - Implementation of Hayden Bridge Expansion Plan - Water Engineering - Water Division. This contract is to provide engineering services for planning, testing and conceptual development of Hayden Bridge Expansion Plan. The work covered in this contract is a continuation of work already completed by Black & Veatch in the development of the expansion plan. The contract is limited to $403,198 over the next five years with yearly limits identified in the annual budget. Contact person is Ron Wilson. B&V has participated in previous work associated with the expansion plan; however, this is a new phase of work that is expected to last through the next five years.

Applies to 2000 Budget

Estimated 2000 Cost

Organizing & Planning Expansion Projects $ 97,342

Revising Water treatment Process $ 55,856

Plant Optimization to Increase Capacity $ 9,968

TOTAL $163,166

2000 Budgeted Amount $163,500

 

• OBEC Consulting Engineers - EWEB/Seneca 42" Water Transmission Main - Water Engineering - Water Division. This contract is for engineering services to assist EWEB staff with construction management and inspection of the EWEB Headquarters to Seneca Water Transmission Main. It includes on-site inspection of construction work, TV inspection of sanitary/storm lines, and laboratory testing services. The contract will be based on an hourly rate structure with a not to exceed value of $183,510 (see additional memo in Board packet). Ron Wilson is the contact person, 484-2411, ext. 3224. Although thee is another contract for OBEC, this is the first contract for this job to date.

Applies to 2000 Budget

Estimated Project Cost

Construction Contract (R&G Excavating/

Previously approved 3/21/00) $ 4,500,063

Project Management/Inspection Services $ 183,510

Change Order Contingency (10%) $ 468,000

EWEB (labor/equipment/materials) $ 200,184

Overhead Loading $ 374,377

Total Current Estimate $5,726,134

 

2000 Budgeted for the Project $6,647,325

 

• Cardwell Group, Inc. - Human Resources - Corporate Services. This contract, in effect since March 1998, is for design, revision and maintenance of EWEB's compensation plan, corporate incentive systems, organizational planning system, and for general management consulting. Total amount budgeted for this work in 2000 is $152,000; $74,000 was available under the existing contract without amendment. Contact is Sandy DeLuna, 484-2411, ext. 3004. Total monies paid to date is $10,918.

Applies to 2000 Budget

Contract Amount - Job #'s14858 & 17725 $78,000

 

• Spencer Environmental Services - Environmental Compliance - Corporate Services. This is for services during 2000 by Spencer Environmental under the existing Business Services Agreement. Services include collection and recycling of used oil, used oil filters, and oil-contaminated debris and soil from EWEB operations; cleaning of the headquarters facility oil/water separators and catch basins; recycling/disposal of manufactured gas plant related wastes; and emergency response/site cleanup work, as needed. Services have been provided by Spencer Environmental since 1997. Approved charges through 1999 under the existing BSA dated July 1, 1997 total $30,300. An additional $18,000 is requested for charges for services during 2000. The source of this money is in the 2000 Budget. Contact person is Debbie Lawder, 484-2411, ext. 3319.

Applies to 2000 Budget

Contracted Amount - Job #'s

7102, 16316, 448, & 18770 $18,000

 

• R.W. Beck - Telecommunications Business Planning - Electric Division. This contract is to provide an assessment of the local telecommunication market for the purpose of creating a business plan suitable for obtaining financing of telecommunications Phase II. Contract is pursuant to and includes within its scope contractor's proposal entitled "Market Assessment for Telecommunications Opportunity." Contact person is Ken Beeson, 484-2411, ext. 3772. Monies expended to date on Telecommunications Business Planning

Applies to 2000 Budget

Contract Amount - Job #17755 $90,000

BPA CONTRACT

• The EWEB/BPA Fuel Cell Partnership field-test project team has completed the feasibility assessment and is prepared to receive the test fuel cell. The team will be asking for Board approval of a revised project budget prior to signing final agreement. The project team is requesting that the 2000 budget be adjusted from $66,925 to $110,000. Contact person is Kathy Grey, 484-2411, ext. 3049.

Applies to 2000 Budget

Previously Contract Amount - Job #20259 $ 66,925

Actual expenditures $ 7,323

Additional monies requested $ 43,075

Total amount for adjusted contract $110,000