• Groundwater Exploration Study: 1999 Findings, 2000 Scope of Work - Brenda Sirois, Water Resource Planning Analyst, Jay Bozievich, Senior Water Engineer, and Mitch Postle, Assistant Water Treatment Plant Supervisor

• Agenda check (President Dyer)
• Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
• Items from Board Members (5 min.)
• Correspondence (5 min.)
• Public Input
• McKenzie River Land Trust Grant Award - Laurie Power, Environmental Manager (Presentation - 5 min./Discussion - 5 min./Action)
• Telecommunications Project Phase II status - Ken Beeson, Telecommunications Project Manager (Presentation - 5 min./Discussion - 5 min./Information)
• Public Network for 4J Schools - Debra Wright, Purchasing/Risk Manager (Presenetation - 10 min./Discussion - 10 min./Action)
• Drinking Water Source Protection Plan update - Laurie Power, Environmental Manager (Presentation - 30 min./Discussion - 30 min./Information)
• Amendment to Hyundai Water Sales Agreement - Tom Buckhouse, Director of Facilities Services (Presentation - 10 min./Discussion - 10 min./Action)
• Items removed from Consent Calendar

• Minutes of the May 2, Work Session and Regular Board Meeting and the May 15, 2000 Work Session and Special Board Meeting

PERSONAL SERVICES CONTRACT

• Sun Maintenance - Hardware/Software Support renewal - Information Services, Corporate Services. Total monies spent, to date, is $47,077 since contract inception for the period July 1, 1998 through June 30, 2000. An additional $15,000 is requested for the period July 1, 2000 through December 31, 2000. The additional funds are required in 2000 to change our annual contract period to better match our fiscal year January 1 through December 31. Contact person is Greg Armstead, 484-2411, ext. 3761.

Applies to 2000 Budget

Previously contracted amount - Job #16653 $47,077

Additional funds needed 15,000

Total contract $62,077

• Oregon Armored Service - Cash Accounting, Customer Services. Oregon Armored Service contracts with Cash Accounting for pick up and delivery of receivables to EWEB's banking institutions. Contract is through May 31, 2000. The contract expires at the end of 2002. An average monthly amount for services is $900/month. The additional amount is to bring the current amount to match our fiscal year and to include an amount for the remaining two years. Contact person is JoAnn Andersen, 484-3755.

Applies to 2000 Budget

Additional funds requested - Job #227 $27,900 (for 2-1/2 years)

BUDGET AMENDMENT

• Budget Amendment #1 - McKenzie River Land Trust Donation Project, Environmental Management, Corporate Services. EWEB is planning to grant $500,000 to a land trust and pledge up to $500,000 as a matching grant for contributions to the trust from others. When the 2000 budget was developed, it was assumed that the pledged $500,000 would be distributed by EWEB when te match was raised, likely to be in future years. Since then, the McKenzie River Trust has been identified as a land trust organization capable of using the grant to purchase property to further EWEB's watershed protection objectives. Negotiations on a grant agreement are complete. The agreement calls for $1,000,000 to be transferred to the Oregon Community Foundation, a non-profit foundation holding, managing and dispersing funds for numerous non-profit organizations in Oregon. The $1,000,000 would be distributed equally into two separate funds, the first, a Revolving Fund would be used for acquisitions; the second, a Matching Fund, would hold funds until matched by cash, when they would be transferred into the Revolving Fund. Money would come from Capital Improvement Reserves. Contact person is Laurie Power, 484-2411, ext. 3313.

The McKenzie River Trust is planning a fundraising drive shortly after the award of the EWEB grant to raise monies to match EWEB's second grant.

This arrangement meets the Board's direction for an irrevocable donation and frees EWEB from the responsibility of managing the Matching Fund.

Applies to 2000 Budget

Additional funds requested - Job #19031 $500,000

• Budget Amendment #2 - Benefits Costs - Human Resources, Corporate Services. The assumption for the budgeted sick leave amount in the year 2000 was based on 60 hours per employee, but the projected hours per employee are tracking closer to 67 hours per year. In addition, there was almost $51,000 paid out in sick leave at retirement to employees through April, and we project another $30,000 paid out for additional retirements during the year. Contact person is Dick Varner, 484-2411, ext. 3299.

Applies to 2000 Budget

Budgeted Amount $730,000

Additional funds requested - Job #105 165,000

Total funds requested for 2000 $895,000