1. Sustainability discussion - Jim Maloney, Planning Analyst; Roseanna McArthur, Director of Corporate Services; Mark Wall, Environmental Specialist, and Maggie Moore, Consultant

1. Agenda check (President Bishop)
2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
3. Correspondence (5 min.)
4. Items from Board Members (5 min.)
5. Public Input
6. Telecommunications Project Phase II - Development partner selection - Ken Beeson, Telecommunications Project Manager (Presentation -20 min./Discussion - 25 min./Action)
7. Adams Street Undergrounding Agreement - Marty Douglass, Public Affairs Manager (Presentation - 10 min./Discussion - 15 min./Action)
8. Bonneville Power Administration's Subscription update - Eric Hiaasen, Power Marketing Analyst (Presentation - 15 min./Discussion - 15 min./Information)
9. Items removed from Consent Calendar

• Minutes of the April 14, 2000 Board Planning Session and the July 5, 2000 Work Session and Regular Board Meeting and the July 7, 2000 Work Session.
• Appointment of Trustee for the Land Trust Grant with the McKenzie River Trust. (See accompanying memo from Laurie Power) Recommend appointment of Jim Brown (EWEB retiree) to serve as EWEB's representative on the Board of Trustees for the EWEB grant. Contact person is Laurie Power, 484-2411, ext. 3313.

EASEMENT REQUEST

• City of Eugene (COE) Easement request. The COE is requesting an easement for storm sewer purposes across the EWEB owned property known as the Laurel Substation property on Augusta Street in southeast Eugene where the City is making improvements to the storm sewer system. The COE is paying $2,832 for just compensation. (See accompanying memo) Contact person is Mark Oberle, 484-2411, ext. 3230.
• U.S. West (QUEST) Easement request. U.S. West Communications is requesting an easement for telecommunication facilities purposes across the EWEB owned property known as the former Gilham Substation property at the corner of Gilham Road and Honeywood Street in the Ferry Street Bridge are of Eugene. Although U.S. West was granted an easement in 1998, they feel it needs to be shifted 10 feet to the east to ease concerns about blocking line-of-sight view of that busy intersection. U.S. West has offered $2,500 for the new easement. Contact person is Mark Oberle, 484-2411, ext. 3230.

PERSONAL SERVICES CONTRACT

• EA Engineering, Science and Technology - Endangered Species Act (ESA) - Electric Division. EA Engineering is a consulting firm selected through an RFP process to perform a Biological Assessment (BA) of EWEB's hydroelectric projects, relative to pending ESA, Section 7 consulting work. The contract was signed February 3, 1999. This amendment authorized $50,000 additional funds for expansions of work and costs outside the original work scope for EA Engineering and their subcontractor Parametrix. Total allocated prior to this amendment was $51,000.
  
  The reasons for the increase are increased work from the original scope of work. The increased work is the result of more meetings than anticipated and inclusion of information in the BA that was not anticipated as needed originally. Each ESA consultation is slightly different due to differences in the species, facilities, or actions under consideration. Differences in agency and agency personnel participating in the consultation also makes each consultation unique. Unfortunately, the complexity of the BA, essentially six BA's in one, makes the whole process more complex than a single BA, but less costly than six individual BA's Approximately $20,000 is for already identified scope changes and the other $30,000 is for work to be performed since the process is extending slightly beyond the time frames previously envisioned. Contact person is Gale Banry, 484-2411, ext. 3413.
• R.W. Beck - Telecommunications Phase 2 Business Planning - Electric Division. The existing contract for R.W. Beck for the telecommunications market assessment is to be amended to add an additional scope of work to further assist with preparation of the business plan by reviewing and commenting on the work products and deliverables of the telecommunications business partner (SIGCORP). Review would include an independent assessment of the network architecture, conceptual design, detailed design, and cost estimate. The total cost for this contract amendment is not to exceed $30,000. The existing contract for the telecommunications market assessment is for $90,000, of which $10,987 has been spent to date. Funding is from the Phase 2 implementation budget. Contact person is Ken Beeson, 484-2411, ext. 3772.
• Trail Bridge Automated Discharge Control System, (Job #19107) - Electric Division. This is a control system that will further automate how Trail Bridge Reservoir water releases are controlled. The control system is part of Job #19107. The 2000 budget for this job was $211,000 of which approximately $139,000 was allocated for the control system contract. As a result of the RFP process, two (2) proposals were received on July 21 for the control system. The proposal costs are as follows:

GE Energy Services - $263,004
L & S Electric - $295,000

Evaluation of the proposals is expected to be completed by August 4. Reasons for the disparity between the budgeted amount and the proposed costs have yet to be identified. However, with current expectations of installing and testing the new control system before the end of 2000, we are requesting Board authorization to enter into a contract with one of the two proposing companies in August 2000. When or if the proposed work plan and costs are deemed responsive and qualifications/references check out satisfactorily, we would like authorization to enter into a contract for up to $295,000. Contact person is Larry Billhartz, 484-2411, ext. 3215.

• Trail Bridge Ultrasonic Flowmeter, (part of Job #19107) - Electric Division. This flowmeter is to be installed in the Trail Bridge penstock and is expected to be used in conjunction with the new Trail Bridge discharge control system. It will also provide valuable test information that will allow EWEB to improve existing governor programming for more stable flow releases.

This flowmeter was budgeted as part of Job #19107 at $68,000. Informal proposals from two suppliers would indicate this budgetary estimate should be fairly close to the budgeted amount. A formal Invitation to Bid went out on July 24 and we are currently expecting to take bids by Aug. 14. Currently, we are expecting to install the flowmeter in the first half of October and need Board authorization to enter into a contract in August to support the flowmeter installation schedule. Contact person is Larry Billhartz, 484-2411, ext. 3215.

• Leaburg Dam Painting Services, (Job 20240) - Electric Division. This project is to paint various structures at Leaburg Dam including the steel truss bridge and gate hoist structures. Job #20240 is budgeted at about $380,000 with $350,000 budgeted for painting contractor services. The work is expected to take approximately 10 to 12 weeks.

A formal Invitation to Bid has been issued and we are expecting to take bids on August 3. We are requiring the painting contractor to be finished by November 17, 2000 and we need Board authorization to enter into a contract in August to support the anticipated painting schedule demands before weather becomes too unfavorable. The requested authorization is $360,000. Contact person is Larry Billhartz, 484-2411, ext. 3215.

• Island Fence - Substation Maintenance - Electric Operations - Electric Division. The existing service contract with Island Fence for the repair of our substation fences is to be emended to add an additional $13,728 to the contract. The original contract amount was for $14,000 bringing the total cost of this work to $27,728. This increase reflects the additional work required to bring our substation security fencing up to the specifications recommended by our insurance carrier. Contact person is Dave Koski, 484-2411, ext. 3731.