1. Benefits Review Survey Results - Jean Meyers, Human Resource Operations Manager, Jim Origliosso, Treasurer, Janet McClennen, Benefits Specialist, and Louise Bangs, Project Manager

1. Agenda check (Vice President Anderson)
2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
3. Correspondence (5 min.)
4. Items from Board Members (5 min.)
5. Public Input
6. Ralph Cavanagh, Executive Director, National Resource Defense Council (30 min.)
7. Update on Hyundai Power Sales Agreement - Tom Buckhouse, Director of Facilities Services (Presentation - 20 min./Discussion 10 min./Information)
8. Power Management Incentive Plan - Jean Meyers, Human Resource Operations Manager, Cathy Bloom, Assistant Treasurer, and Scott Spettel, Power Management & Planning Manager (Presentation - 15 min./Discussion - 15 min./Action)
9. Contract Review Board - Class Bid Exemptions - Ed Case, Purchasing Coordinator (Presentation - 5 min./Discussion - 5 min./Information)
10. Umatilla Development Partner - Jim Origliosso, Treasurer (Presentation - 10 min./Discussion - 5 min./Action)
11. Groundwater Cleanup at Weyerhaeuser - Laurie Power, Environmental Manager - Presentation - 5 min./Discussion - 10 min./Information)
12. Items removed from Consent Calendar

• Minutes of the May 22, 2000 Work Session, the July 18, 2000 Work Session and Special Board Meeting, July 28, 2000 Work Session, and the August 1, 2000 Work Session and Regular Board Meeting

PERSONAL SERVICES CONTRACT

• St. Vincent DePaul - Customer Relations - Customer Services Division. St. Vincent DePaul administers the Energy Share program for $1,250 per month (or $15,000/year). The budgeted funds for July 1999 to June 2000 have been expended from job #689. Total monies spent to date is $15,000 for the first year of a two-year contract with an option to renew or go out for a new RFP in 2001. Additional funds required is $15,000 for the new year. Contact person is Chuck Dalton, 484-2411, ext. 3305.

BID AWARD

• Aerial Solutions. Carmen-Smith Right-of-Way Maintenance - Electric Operations - Electric Division. This contract is for the use of helicopters to perform the tree trimming of our 18-mile transmission line corridor for 12 days. Trimming the traditional way, using a three-person crew would take up to three years and cost $418,560. Cost to use Aerial Solutions is $80,000 ($139,00 was budgeted). Contact person is Brad Edwards, 484-2411, ext. 3656.
  
• SCHOOL GRANTS - FIVE-YEAR INTERGOVERNMENTAL AGREEMENTS - Contact person is John Femal, Community Education Coordinator, Public Affairs - Corporate Services- 484-2411, ext. 3310.

Annual Grant Five-year total

Springfield School District $ 82,000 $ 410,000

McKenzie School District $ 23,000 $ 115,000

Bethel School District $ 95,000 $ 475,000

Eugene 4J School District $370,000 $1,850,000

These grants, upon final acceptance and approval by EWEB of School District's Annual Education Grant Proposal, grant funds will be distributed to school district, semi-annually in January and July, subject to EWEB's budgeting process. A minimum of $20,000 of the total grant funds available yearly shall be dedicated to an EWEB grant project coordinator. Annually, School District will provide an EWEB Education Grant Proposal, a grant evaluation report, and a grant financial report each year.

• R.W. Beck - Electric Rate Change - Finance Division. During the 2000 rate case, concerns were raised by industrial customers that their load characteristics qualified for treatment as a separate contract. An amendment is needed for consulting work in support of industrial contract negotiations with these industrial customers. Consultant will provide services for cost-of-service and rate model modifications in the amount of $18,000. Expenditures under the existing consulting contract, to date, for both electric and water rate changes are $43,000. Contact person is John Yanov, Senior Financial/Rate Analyst, 484-2411, ext. 3402.
  
  
• Pacific Utility Equipment - Vehicle Acquisition - Electric Division. New 4x4 Aerial Man Lift unit (bucket truck). Bids were solicited in compliance with EWEB established rules for the purchase of a 4x4 aerial man lift unit for electric operations crew who has been working without a bucket truck. Only one company responded. Pacific Utlity was awarded the bid in the amount of $164,504. This purchase was included in the 2000 budget for a digger derrick. Work practices were reorganized and existing digger derricks are now being pooled. Contact person is Greg Gardner, 484-2411, ext. 3650.
  
  
• PricewaterhouseCoopers - Finance Division. The 2000 Annual Audit of the Electric and Water utilities and the Trojan project for $73,800 and $6,400 annually, respectively. This is the beginning of a three-year contract , with option to extend two additional years, contract with PricewaterhouseCoopers. (See memo included in Board packet.) Contact person is Cathy Bloom, Assistant Treasurer, 484-2411, ext. 3277.
  
  
• BNY Western Trust - Finance Division. BSA for the 2000/2001 trustee fees of $32,000 for bond trust accounts. Money is required to be held in trust in accordance with the Bond Resolutions. Contact person is Cathy Bloom.
  
  
• EWEB Headquarters Master Plan - Corporate Services. Service award contract to Moore Iacofano Goltsman, Inc (MIG, Inc.) In association with OTAK to complete the EWEB Headquarters Master Plan Review. Requesting approval for a contract "not to exceed $132,000." The project will be kept below that amount. The final contract with MIG will be negotiated after approval of this item. (See accompanying memo.) Contact person is Deborrah Brewer, 484-2411, ext. 3314.
  
  
• Gelco Services, Inc. - College Hill No. 2 Reservoir Repairs - Water Division. Contract award for FY 2000 portion of expansion joint repairs and seismic retrofitting to College Hill Reservoir No. 2. Gelco Services, Inc. was the low bid at $121,854 for the FY 2000 work (South half of the reservoir) and $121,854 work (North half of the reservoir), total contract amount of $243,708. This work is in accordance with recommendations made by OBEC Engineering from their 1999 Seismic and Structural Analysis of the reservoir. The Board is being asked to approve award of the contract to Gelco Services, Inc. and to release the FY 2000 portion of the work. The Board will be asked to release the FY2001 work after adoption of the 2001 budget. (Budgeted amount for work was $169,321). Contact person is Jay Bozievich, Water Engineering, 484-2411, ext. 3237.
  
  
• OBEC Consulting Engineers - City View 800 No. 2 Reservoir Design - Water Division. Contract award for FY 2000 portion of the engineering design services for the city View 800' No. 2 Reservoir. OBEC Consulting Engineers was the highest scored proposal as well as the lowest estimated fees. The total estimated fee is $125,000 and is anticipated to spend $50,000 in this fiscal year and the remaining $75,000 in FY 2001. The FY 2000 budget had $60,000 set aside for consultants. It is anticipated to spend the remaining $10,000 on Landscape Architects and Arborists services for tree felling and preservation plans and landscaping and re-vegetation plans. The Board is being asked to approve award of the contract to OBEC Consulting Engineers and to release the FY 2000 portion of the work. The Board will be asked to release the FY 2001 work after adoption of the 2001 budget. Contact lding (38) structures on the Carmen Smith 115 kV transmission line. Staff recommends that a contract be awarded to Wilson Construction Company, Canby, OR for the amount of $449,580. These structures were tested in 1999 and listed for emergency replacement within one year per Oregon PUC requirements. In 1999, staff budgeted $285,000 for replacement of the structures. The budgetary estimate for the labor portion of this work was $150,000. Earlier this year, staff opted to contract for the installation of the structures for two reasons: 1) The high market value of Carmen-Smith production and operating reserves both favored a short outage window for this work; and 2) EWEB does not have sufficient line crews available to accomplish the work in the required time frame. The substantial increase over the budget estimate is a result of a change in project scope and strict time constraints and performance criteria placed on the contractor. Because of the condition of the existing poles and the potential for lost production and operating reserve charges in the range of $6,000 to $11,000 per day (depending on cost of regulation and reserves w/BPA), staff recommend to proceed with the work in September/October, 2000. The additional funds required for this project will come from existing re-licensing and electric distribution capital budgets. Contact person is Rich Lehigh, 484-2411, ext. 3211.
  
  
• University of Oregon/Regional Solar Radiation and Meteorological Data Monitoring - Energy Management Services - Customer Services. Annual extension of contract with U of O for monitoring for the 7/1/00-6/30/01 project year. Project is co-sponsored with BPA, PGE, and NWPPC. Continuation of activity is included in Energy Resource Strategy 2000 (as adopted by the Board), and is being budgeted for 2001. Cost for contract is $42,211. Total monies spent to date is $58,426. Maintaining current contractor is desirable to assure continuity and quality of data collection, analysis, archival, ad reporting. Contact person is Steve Still, EMS, 484-2411, ext. 3088.

Empire Building Maintenance - Shop - Facilities Services. An additional $10,000 is needed for vehicle washing the end of the year. This will bring the contract, with monies already spent, to $25,000 total. Original budget amount was for $30,000, of which we are still under budget for vehicle washing. Contact person is Kevin McCarthy, 484-2411, ext. 3901.