AGENDA

EUGENE WATER & ELECTRIC BOARD
SPECIAL BOARD MEETING
EWEB BOARD ROOM
MAY 6, 2003
5:30-7:30 P.M.

  1. McKenzie River issues - Marty Douglass, Public Affairs Manager, and Jim Wiley, Director of Electric Division

REGULAR BOARD MEETING
7:30 - 9:30 P.M.

  1. Agenda Check (President Lanning)
  2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
  3. Items from Board Members (5 min.)
  4. Correspondence (5 min.)
  5. Public Input
  6. 2002 Management Letter - Jim Origliosso, Treasurer, Cathy Bloom, Assistant Treasurer, and Don Irving and Matt Whipple, PriceWaterhouseCoopers, Inc. (Presentation - 20 min./Discussion - 10 min./Information)
  7. Financial Policy Review - Jim Origliosso, Treasurer (Presentation - 15 min./Discussion - 25 min./Information)
  8. General Service Deposit Policy (Mark Freeman, Connect/Disconnect & Cash Accounting Supervisor, and Dawne Howard, Customer Services Supervisor (Presentation - 5 min./Discussion - 20 min./Action)
  9. Items pulled from Consent Calendar

Consent Calendar
May 6, 2003

  1. MINUTES
    March 4, 2003 Work Session and Regular Board Meeting, the March 18, 2003 Work Session and Special Board Meeting, and the April 1, 2003 Work Session and Regular Board Meeting minutes

    BUSINESS SERVICE AGREEMENTS
  2. Ground and Water, Inc. - Annual Pot-Holing Services - Water, Electric and Steam Divisions. For routine annual purchase of pot-holing services for various operations, maintenance and capital projects performed by EWEB's Water, Electric, and Steam Operations. This contract was awarded through competitive solicitation, and allows for annual renewal extensions for up to five years. Pricing is based on established unit prices charged to individual O&M and Capital jobs budgeted annually by each Division. The requested $120,000 authorization represents the total estimated purchases, at an estimated $24,000 per year for up to five years. Contact person is Harold Summers, 484-2411, ext. 3725.
  3. Pacific Utilities, Inc. - Vehicle Shop - Facilities Services Division. The contract is to transfer a service body and 40-foot aerial man-lift to a new cab-chassis. The original vehicle was involved in an accident and the cab-chassis was a total loss. Pacific Utility is the authorized dealer of the aerial lift and will re-certify the device for safe operation. Contact person is Kevin McCarthy, 484-2411, ext. 3778. Cost of the contract is $27,000 and will come out of the insurance reserves with the intent to recover through claims.
  4. Second Growth - Leaburg/Walterville Relicensing: Re-vegetation of Project Construction Sites - Environmental Management - Corporate Services Division. A Request for Proposal solicitation was issues and one responsive proposal was received fro the planting of shrub, tree, and herbaceous species and ongoing maintenance, including watering of construction disturbed areas and wetland mitigation areas associated with EWEB's Leaburg/Walterville project construction areas. Staff evaluated the proposal received based on the Project Approach, Site Visit/Evaluation of previous projects and cost and found Second Growth to be both responsive and responsible. Staff requests authorization to award the contract to Second Growth for these services through March, 2006. Funds are included in the 2003 budget. Contact person is Laurie Power, 341-8525. The new contract is for $37,760.
  5. Savin Corporation - Novell Netware and GroupWise Maintenance - EWEB Local Area Network.- Information Services - Corporate Services. Contract with Savin Corporation for Netware, GroupWise and ZEN Works for Desktops maintenance and support and the purchase of additional GroupWise (e-mail) licenses. These are all Novell software products for which Novell has a Master License Agreement with the State of Oregon and Savin Corporation is one of the "Fulfillment Providers" for Novell products and services under State of Oregon contract #0118. Cost of this service is $26,000 and is in the 2003 budget. Contact person is Claire Elliker-Vâgsberg, 484-2411, ext. 3362.
  6. Northwest Economic Research - BPA Rate Case/Other Regional Issues - Fiscal Services - Finance Division. The firm provides consulting expertise and support for BPA power and transmission rate cases, regional power issues, national issues, such as FERC Orders, Standard Market Design (SMD), Regional Transmission Organizations, etc. The firm's regional monitoring, preparation of witness testimony, ad hoc analyses, and direct participation in these matters is critical for minimizing EWEB's purchased power and transmission costs. This is a three-year service agreement. Cost is $42,000 over three years, with $12,000 budgeted in 2003. Contact John Yanov, 484-2411, ext. 3402.
  7. Pacific States Cast Iron Pipe Company (PSCIPCO) - Water Division. Around April 1, EWEB was advised of a substantial price increase (50-60%), for Ductile Iron Pipe. The industry price has been low for several years and has bottomed out. As we looked at usage over the past four to five years, we decided to price the purchase of a one-year supply. After researching both past and future requirements, staff completed a cost analysis between the purchase of a one-year supply at the current price versus purchasing pipe as needed at the high price. It was determined that the purchase of a one-year supply would save the utility approximately $100,000. After receiving quotes from three pipe distributors, the cost savings to EWEB was $109,174.13. Total costs to purchase the pipe is $206,482.90. The pipe will be delivered in two phases. One-half the order will be delivered by June 13 and the balance will be delivered by October 15. The pipe will be placed in stores and charged to individual main extension or main replacement jobs as needed. Contact person is Mel Damewood, Water Engineering Manager, at 341-1878 or E-Mail Mel Damewood

    BUDGET AMENDMENT
  8. Budget Amendment No. 17 - Green Tag Credits - Selling Green Credits - Electric Division. This budget amendment is a part of the $9.0 million toolkit. This amendments is for selling green attributes from qualifying renewable resources. Amount is $100,000. Contact person is Scott Spettel, 484-2411, ext. 3404.