• Pursuant to ORS 192.660(1)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations.

• Governance
  • •GM Goals Status
  • •Agenda Management forms
  • •Rules of Conduct Agreement
  • •Education Information

• Agenda Check (President Lanning)
  
• Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
  
• Items from Board Members (5 min.)
  
• Correspondence (5 min.)
  
• Board Agendas (10 min.)
  
• Public Input
  
• 2004 draft Strategies - Randy Berggren, General Manager, and Debra Smith, Telecommunications Manager (Presentation - 45 min./Discussion - 45 min./Information)
  
• Bonneville Power Administration's Rate Update - John Yanov, Senior Rates/Financial Analyst (Presentation - 10min./Discussion - 10 min./Information)
  
• Items removed from Consent Calendar

MINUTES

• Minutes of the March 11 and 13, 2003 Special Board Meetings, the July 25 and 31, 2003 Special Board Meetings, and the July 8, 2003 Work Session

EASEMENTS

• Sewer and Slope Easements to the City of Springfield - Electric Property Management - Facilities Services. Property Management Staff recommend the granting of Easements to the City of Springfield for sewer and slope purposes on EWEB owned land adjacent to Hayden Bridge Utility Corridor. The granting of these rights will be consistent with similar rights granted in the past. A more detailed information is contained in your Board packet, along with the documents. These are two easements; one for the slope and one for the storm pipe easement as well as a Street Deed upon and across a portion of the Hayden Bridge Utility Corridor at the approximate location of 9^th street. If granted, the rights will allow development of adjacent properties to the Corridor. No cost are involved. Contact person is Mark Oberle, 341-1851.

BID AWARD

• Conveyor Truck Services Inc. - Conveyed Aggregate Delivery - Construction - Water Division. Sealed bids were advertised and solicited in compliance with state of Oregon public contracting laws and EWEB Board adopted rules to establish a price agreement for Conveyed Aggregate Delivery. Bids were received and publicly opened at 2:00 p.m. on Monday, July 7, 2003. Two companies responded with offers (Conveyed Aggregate Delivery and Conveyor Truck Services Inc.).
  
  This price agreement, if approved, will be for one-year with an option, at EWEB discretion, to renew for four additional one-year periods (total potential contract term; 5 years). Unit prices for twenty different aggregate products were obtained. Product will be purchased by EWEB Construction crews on an "as needed" basis to meet job site requirements. Exact purchase amounts are unknown and no guarantee of a specific purchase amount has been promised to the supplier. Staff estimates that the utility will purchase approximately $50,000 of product each year of the contract, a possible total amount of $250,000 over the five-year period.
  
  This is a requirements contract (price agreement); exact total amount of this contract is based on need and not on any specific dollar amount. Staff requests the Board approve conveyed aggregate delivery purchases as needed in accordance with the proposed price agreement terms and conditions. Contact: Todd Simmons, Water Construction Supervisor at 484-2411, ext. 3603.

• Regional Information System (RIS) Partner Services Agreement - Information Services - Corporate Services. This is an annual agreement entered into with RIS by the regional partner agencies - EWEB, LCOG, Cities of Eugene and Springfield, and Lane County, for shared services including regional email and Internet access. The period of this agreement is July 1, 2003 through June 30, 2004. EWEB's share of RIS expenses is $121,232 a year, budgeted in job #10570. Contact person is Terry Bequette, 484-2411, ext. 3365.
  
  
• Lane Council of Governments (LCOG) - GIS Cooperative Project Agreement - Information Services - Corporate Services. This is an annual agreement between LCOG and the other regional partners - EWEB, the Cities of Eugene and Springfield, and Lane County, for the Regional Technology Services Coordinator, regional GIS services and development. The period of this agreement is July 1, 2003 through June 30, 2004. EWEB's participation level is $46,047, budgeted in job #10570. Contact person is Terry Bequette, 484-2411, ext. 3365