• Pursuant to ORS 192.660(1)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations.

• Board Governance
  • How to Handle Customer Inquiries

Agenda Check (President Lanning)
Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
Items from Board Members (5 min.)
Correspondence (5 min.)
Board Agendas (10 min.)
Public Input
Power Portfolio - Risk Assessment - Dick Varner, Fiscal Services Supervisor and Scott Spettel, Power Management and Planning Manager (Presentation - 30 min./Discussion - 15 min./Action)
Low Income Program Evaluation - Chuck Dalton, Customer Relations Manager (Presentation - 20 min./Discussion - 20 min./Information)
Items removed from Consent Calendar

MINUTES

• July 15, 2003 Executive Session, the July 28 & 29, 2003 Board Governance Meeting, the August 5, 2003 Executive Session, Regular Board Meeting, and Special Board Meeting Minutes, and the August 19, 2003 Executive Session

RULES OF CONDUCT FOR EWEB BOARD OF COMMISSIONERS

• At the August 19, 2003 Special Board Meeting, the EWEB Commissioners, in attendance, reviewed the Rules of Conduct created at the Board Governance Meeting July 28 & 29, 2003. Citing no changes, the Rules of Conduct are being brought forward for adoption. (See Rules of Conduct sheet in your Board packet.)

BUDGET AMENDMENTS

• Budget Amendment No. 18 - Water Treatment Additions - Hayden Bridge Expansion - Water Division. Staff requests Board approval of a capital project budget amendment for 2003 Water Treatment Plant Additions (Project 14270). This amendment is needed to cover timing differences in the payment of contractor invoices associated with recent completion of the Hayden Bridge expansion project. Multi-year construction of the new 15 million gallon reservoir, finished water pumping station, and related electrical upgrade is now substantially complete at a total cost of $14.6 million, well below original project estimates. However, due to a lag in invoicing for the project, contractor payments fell $2.9 million below estimated levels in 2002, with a corresponding increase in project payments during 2003. As a result of these offsetting calendar year variances, outlays for the project in 2003 will be approximately $2.6 million, as compared to our original budget estimate of $1.6 million. This amendment increases the 2003 authorized project budget by $1,017,915 to cover the difference in timing of payments and project cash flow. The higher amount for 2003 will be paid with funds originally earmarked for the project and carried over at 2002 year-end. Contact person for questions concerning this amendment is Mel Damewood at 341-1878, or E-Mail Mel Damewood

BUSINESS SERVICE AGREEMENTS

• ABB Energy Interactive, Inc. - Strategic Metering Project - Energy Services Management - Customer Services Division - Applies to existing contract with ABB Energy Interactive, Inc., which provides validation software (e.g "Electric Validation Editing Engine or "EVEE" )to produce billing quality 15-minute interval meter data required for complex billing accounts, which total ~$25m in annual revenue along with validating meter data collected for load research, cost of service analyses and Internet meter data applications. The amount requested applies the anticipated annual maintenance under the current license (up to 500 meters) with ABB Energy Interactive for the next three years. The current amount due is $16,500. The funds are included in the 2003 budget.
  
  
• Breakwater Security Associates - Security Assessment - Information Services - Corporate Services Division. Breakwater has been selected through an RFP process to do a security assessment of our policies and procedures and our network architecture. They will also do a vulnerability test and a physical security assessment of our computing environment. The Electric Distribution SCADA (Supervisory Control and Data Acquisition) system will also be assessed. This assessment will be covered primarily by funds budgeted for development of a web-based Electronic Bill Presentment and Payment (EBPP) application (Job 23873). A security assessment is a necessary first step before launching web applications. Because we have been developing an EBPP in-house we will be able to accomplish both the assessment and the project development with available funds. Contact person is Terry Bequette, 341-1885. Cost of the contract is $70,000.
  
  
• Montgomery Watson Harza (MWH) - Leaburg-Walterville Hydroelectric Project - Electric Division. In 1998, MWH was hired to provide engineering and construction management for the Leaburg-Walterville hydroelectric project construction work resulting from the new federal license received in 1997. Due to the uncertainty at that time of what work would be performed by EWEB versus MWH, it was agreed when we entered into the contract that we would amend the contract to reflect work assignments to MWH as they were assigned. The breakdown of new work contained in this amendment is as follows: Management Team cost $113,732; Design work - $111,580; Construction Management - $1,039,464; Biological testing - $120,057; Trailbridge Construction Management - $94,200; Secretarial Support - $4,117 for a total of $1,483,150. All but $868,893 of the total of the amendment has been budgeted. The unbudgeted amount is being offset by budget reductions in other project activities to keep the overall project within budget limits. Contact person is Gale Banry.