• Pursuant to ORS 192.660(1)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations - Jean Meyers, Human Resources Manager

Agenda Check (President Lanning)
Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
Items from Board Members (5 min.)
Correspondence (5 min.)
Board Agendas (10 min.)
Public Input
Board Governance - Randy Berggren, General Manager and Debra Smith, Telecommunications Project Manager (Presentation - 5 min./Discussion - 10 min./Information)
Electric Capital Plan - Ken Beeson, New Resource Projects Manager (Presentation 20 min./Discussion - 35 min./Information)
Water Capital Plan - Mel Damewood, Water Engineering Manager (Presentation 20 min./Discussion - 30 min./Information)
Items removed from Consent Calendar

MINUTES

• The July 15, 2003 Work Session and Regular Board Meeting, and the August 19, 2003 Work Session and Special Board Meeting

BONNEVILLE POWER ADMINISTRATION (BPA) RATES

• BPA Pass Through Rate Action: Per EWEB's rate policies, staff has calculated the impact of BPA rates on EWEB costs for the six months starting October 1, 2003. The estimate is that current rates will exceed BPA costs by $1.5 million. However, since previous BPA costs in excess of this amount have not been passed through to customers, staff is recommending that the Board take action to continue the current rates through April, 2004. Contact person is Dick Varner, 484-2411, ext. 3299 (see backgrounder in your board packet).

BID AWARD

• RSCI - Meridian, Idaho - Carmen Turbine Cavitation and Butterfly Valve Repairs - Electric Division. Both 114" diameter butterfly valves and their associated equipment in the Carmen Powerhouse are in need of inspection, repair, or adjustment. These valves serve to isolate the turbines from normal penstock pressure and flow. Leakage at valve seats has increased since the valves were last refurbished in 1982. This prevents adequate access for normal turbine inspection and repair. The planned power tunnel and penstock outage in October provides a rare opportunity to inspect and repair this equipment. The butterfly valve work was budgeted under Job #23845. Any turbine runner cavitation repair work done has been budgeted under Jobs #746 and #747.
  
  Three (3) bids were received on September 9, 2003 for the specified valve work and turbine maintenance platform. For this work, RSCI of Meridian, Idaho is the lowest bidder at $87,708. Note that the full extent of any needed turbine runner cavitation repairs will not be known until more thorough inspections are made in October. Any additional contractor work identified at that time will be considered a change order and would be at a negotiated cost using labor rates established in the contractor's current bid. It is anticipated that $40,000 could be the cost to make the minimum cavitation repairs at this time. Therefore, the recommendation is that authorization be given to enter into a contract with RSCI at a cost not to exceed $127,708. Contact person is Larry Billhartz at 341-1848.

BUSINESS SERVICE AGREEMENTS

• Oracle Corp. - Oracle Database Administration - Information Services - Corporate Division. The $28,000 budgeted for this contract renewal is for the annual license fee and maintenance renewal for Oracle data base products used to support Banner CIS, Water GIS (SDM) and developing customer Internet applications. Contact person is Greg Armstead, 484-2411, ext. 3761.
  
  
• Xerox Corporation - High Volume Printing - Annual Maintenance Agreement - Information Services - Corporate Services. This is an annual agreement entered into with Xerox Corporation for maintenance of the Xerox NPS4850 high volume printer. The controller maintenance is estimated at $1,400 per year. Printer maintenance is estimated at $22,000 per year based on 200,000 clicks per month. This service plan renewed October 1 each year and runs through September 30, 2004. The Xerox 4850 high-speed highlight color laser printer prints high volume reports and forms such as the customer bills and notices. The money is budgeted in Job 10565 each year. Total for five years is $117,000. Contact person is Claire Elliker-Vâgsberg, 484-2411, ext. 3362.