Agenda Check (President Lanning)
Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
Items from Board Members (5 min.)
Correspondence (5 min.)
Board Agendas (10 min.)
Public Input
Board Governance - Relationship with City Council - Randy Berggren, General Manager (Presentation - 10 min./Discussion - 5 min./Information)
Reserve Strategy - 2004 Electric Budget Work Plans - Dick Varner, Fiscal Services Supervisor (Presentation and Discussion - 3 hours/Information)
BPA Rate Pass Through - Dick Varner (Presentation - 10 min./Discussion - 10 min./Action)
Items removed from Consent Calendar

MINUTES

• Minutes of the March 13, 2003 Special Board Meeting, the May 9 and 10, 2003 Work Session, the September 2, 2003 Executive Session and Work Session, and the September 16, 2003 Executive Session

BUSINESS SERVICE AGREEMENTS

• Solar Resources - Energy Management Services - Customer Services Division. Annual extension of contract with University of Oregon for Eugene and Regional Solar Radiation and Meteorological Data Monitoring for the July 1, 2003 through June 30, 2004 project year. Project is co-sponsored with Bonneville Power Administration and the Northwest Power Planning Council. Continuation of activity is included in Energy Resource Strategy 2000 (as adopted by the Board), and is being budgeted for in the 2004 budget. Maintaining current contractor is desirable to assure continuity and quality of date collection, analysis, archival, and reporting. Contract amount is $25,000. Contract person is Steve Still, 484-2411, ext. 3088..
  
  
• Second Growth - Leaburg Power Canal Revegetation - Electric Division. Second Growth is under contract to reseed and revegetate areas impacted by 2002 construction activities at Leaburg/Walterville hydroelectric projects. This amendment is for Second Growth to perform hydroseeding with sterile wheat of the areas disturbed by recent and on-going stump removal along the Leaburg Power Canal. The hydroseeding will serve to stabilize the bank and prevent erosion during the rainy season. Work shall be coordinated and staged with the stump removal work currently being performed along the canal. The total of all areas to be hydroseeded is estimated to be approximately 25 acres. The current value of the contract is $34,598 and with this additional scope of work estimated at $34,875 the contract value will be $73,473. Funding for this additional work is from deferred maintenance of generation facilities. Contact person is Jay L'Estrange, 434-5751, or E-Mail Jay Lestrange
  
  
• RAC Group, Inc. - Leaburg-Walterville Power Canal Maintenance - Electric Division. At its August 5, 2003 meeting, the Board approved a contract with RAC Group, Inc. for removal and disposal of an estimated 960 tree stumps on the Leaburg-Walterville Power Canals. The initial estimate of quantity was based on visual surveys of the canal embankments before the area was cleared of blackberries and other overgrowth. RAC Group's initial bid of $180,675 equated to an average cost of $188 per stump. During execution of the work it was discovered that the actual quantity of stumps is considerably higher (now estimated to be between 2500 and 2600). Staff has negotiated a discounted price of $125 per additional stump removed and is requesting Board approval for an increase of up to $220,000 over the original contract amount. The additional funding will come from Job 23855 - Carmen Smith Part 12 Inspection and Jobs 746/747 - Carmen Smith Unit 1 & 2 Maintenance. Bids for the Part 12 came in under budget and weld repairs on the Unit 1 & 2 turbine runners were scaled back. Note that after this contract increase the total amount of $400,675 is just $31,000 higher that the 2^nd low bid received on the original solicitation, which assumed 960 stumps. Contact person is Jay L'Estrange 434-5751, or E-Mail Jay Lestrange