AGENDA

EUGENE WATER & ELECTRIC BOARD
SPECIAL BOARD MEETING
(EXECUTIVE SESSION)
EWEB BOARD MEETING
NOVEMBER 3, 2003*
5:30 - 6:30 P.M.

(*Please note: Meeting is scheduled for Monday)

  1. Pursuant to ORS 192.660(1)(b) to meet with legal council regarding the discipline of a public officer or employee - Board of Commissioners (30 min.)
  2. Pursuant to ORS 192.660(1)(d) to conduct deliberations with persons designated by the governing body to carry on labor negotiations - Randy Berggren, General Manager (30 min.)

    WORK SESSION
    6:30 - 7:30 P.M.

    1. 2004 Capital Plan - Ken Beeson, Energy Resource Projects Manager (Presentation - 20 min./Discussion - 40 min./Information)

    REGULAR BOARD MEETING
    7:30 - 9:30 P.M.

    1. Agenda Check (President Lanning)
    2. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.)
    3. Items from Board Members (5 min.)
    4. Correspondence (5 min.)
    5. Board Agendas (10 min.)
    6. Public Input
    7. Board Governance - Randy Berggren, General Manager and Debra Smith, Telecommunications Project Manager (Presentation - 25 min./Discussion - 35 min./Information)
      •      2003 GM Goals - 3rd Quarter Status
      •Board/Staff Interaction
    8. Third Quarter Financials - Cathy Bloom, Assistant Treasurer (Presentation - 15 min./Discussion - 15 min./Information)
    9. Bill Remittance Processing - JoAnn Andersen, Director or Customer Service (Presentation - 15 min./Discussion - 15 min./Information)
    10. Items removed from Consent Calendar

    Consent Calendar
    November 3, 2003

    MINUTES

    1. September 2, 2003 Regular Board Meeting and the October 7, 2003 Special Board Meeting

      CONTRACT AWARD
    2. Indus Utility Systems (aka SCT) - Customer Information Systems Maintenance - Information Services - Corporate Services Division. Renew of annual software maintenance agreement for Banner Customer Information System. This amount was budgeted in the 2003 budget. Contract amount is $65,000. Contact person is Greg Armstead, 484-2411, ext. 3761.
    3. Brothers Concrete Cutting, Inc. - Asphalt/Concrete Cutting & Core Drilling - Construction - Water Division. EWEB advertised and solicited bids in compliance with state of Oregon public contracting laws to establish a requirements contract for concrete cutting and core drilling services. Bids were received August 19, 2003. The lowest responsive responsible bidder was Brothers Concrete Cutting, Inc. This contract, if approved, will be for one year with an option, at EWEB discretion, to renew for four additional one year periods (total potential contract term: 5 years). Services will be purchased on an "as needed" basis. Exact purchase amounts are unknown and no guarantee has been made with the supplier. EWEB estimates that it will purchase approximately $50,000 of service each year of the contract, a possible total amount of $250,000 over the five-year period.

      This is a requirements contract (price agreement); exact total amount of this contract is based on need and not on any specific dollar amount. Staff requests the Board approve concrete cutting and core drilling services as needed in accordance with the proposed contract terms and conditions. Contact person is Todd Simmons, Water Construction Supervisor, 484-2411, ext. 3603.

      BUSINESS SERVICE AGREEMENTS
    4. St. Vincent DePaul's - Energy Share - Customer Relations - Customer Services Division. The cost of administering the Enhanced Energy Share is not to exceed $200,000 (actual payments based on energy share vouchers issued) from June 30, 2003 through June 30, 2004. This amount is budgeted to administer the program until the new RFP is done and a vendor is selected. Contact person is Chuck Dalton, 484-2411, ext. 3305.