AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 EAST FOURTH AVENUE
NOVEMBER 2, 2011

WORK SESSION
6:30 P.M. *
*Note Later Start Time
  Start time Length

1. Update on Advanced Metering Infrastructure (AMI) – Roger Gray, General Manager, and Greg Armstead, AMI Project Manager

6:30 45 min.
     

REGULAR BOARD MEETING
7:30 P.M.

 
  Start time Length
1. Agenda Check (President Brown) 7:30 5 min.
2. Public Input 7:35 15 min.
3. Approval of Consent Calendar (Items will be approved by one motion and without discussion. If discussion is required, specific items will be removed from the Consent Calendar and considered separately.) 7:50 5 min.
4. Items removed from Consent Calendar 7:55 5 min.
5. Items from Board Members 8:00 10 min.
6. Correspondence 8:10 5 min.
7. Board Agenda and Calendar 8:15 5 min.
8. Temporary IT Support Staff Services Approval – Debra Smith, Customer & Shared Services Division Director, and Mark Freeman, Interim IT Supervisor 8:20 15 min.
 

Consent Calendar
November 2, 2011

 

MINUTES

1a. September 20, 2011 Regular Session
1b. October 4, 2011 Work Session
1c. October 4, 2011 Regular Session
1d. October 4, 2011 Regular Session (amended)

 

CONTRACTS

2. Aramark Uniform Services – For uniform rental and laundry services which includes laundering and repairing overalls, walk-off mats, lab coats, etc. – Customer & Shared Services Division. $154,000 (over five years), Contact Person is Debra Smith, 541-685-7196

3. Energized Substation Maintenance – Specialized substation cleaning and painting services generally performed when a substation is fully energized – Electric Division - $150,000 (over five years). Contact Person is Tom Buckhouse, 541-685-7166

4. JACO Environmental, Inc. – For appliance recycling program services as an ongoing opportunity for EWEB to offer a refrigerator and freezer decommissioning program to its customers as part of the BPA’s Energy Conservation Agreement – Power Resources Division - $144,000. Contact Person is Clay Norris, 541-685-7106

5. McFarland Cascade – For the purchase of Douglas Fir Wood poles as needed – Electric Division - $250,000 (over five years). Contact Person is Tom Buckhouse, 541-685-7166

6. Utility Services Associates, LLC – Water System leak detection survey services to be completed periodically for each of the two Water Districts – River Road Water District and Santa Clara Water District – Water Division - $30,000. Contact Person is Tom Buckhouse, 541-685-7166

7. Wildish Sand & Gravel Co. – Asphalt Cold Mix MC-250 to repair or replace road surfaces when EWEB works on infrastructure located under paved surfaces – Water Division - $122,000 (over 5 years). Contact Person is Tom Buckhouse, 541-685-7166

 

INTERGOVERNMENTAL AGREEMENT

8. USDA Natural Resources Conservation Service – for installation and maintenance of an automated snowpack telemetry system (SNOTEL) site – Power Resources Division - $48,000. Contact Person is Clay Norris, 541-685-7106

 

RESOLUTIONS

9. Resolution No. 1139 – 2012 Trojan Budget – Contact Person Clay Norris, Power Resources Division Director, 541-685-7106

10. Resolution No. 1140 – Cash and Reserve Transfers – Contact Person Debra Smith, Customer & Shared Services Division Director, 541-685-7196

 

Correspondence Only
November 2, 2011