AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 E FOURTH AVENUE
February 4, 2014
REGULAR SESSION
Call to order: 5:30 p.m.
| 1. Agenda Check | — | 5:30 | 5 min. |
| 2. Items from Board Members | Information | 5:35 | 25 min. |
| 3. Public Input |
Information | 6:00 | 20 min. |
| BOARD ACTION ITEMS | |||
| 4. Approval of Consent Calendar | Action | 6:20 | 5 min. |
| 5. Items removed from Consent Calendar | Action | 6:25 | 5 min. |
| 6. Proposed Revision to Board Policy EL1, Financial Controls Cathy Bloom, Finance Manager Mel Damewood, Engineering Manager |
Action | 6:30 | 10 min. |
| 7. Authority for Short-Term Borrowing for Western Generation Agency - Resolution No. 1403 Cathy Bloom, Finance Manager |
Information | 6:40 | 5 min. |
| 8. Public Hearing: Authority for Short-Term Borrowing for WGA | — | 6:45 | 5 min. |
| 9. Board Action: Resolution No. 1403 | Action | 6:50 | 5 min. |
| GENERAL BUSINESS ITEMS | |||
| 10. 2014 State of the Utility Address President John H. Brown |
— | 6:55 | 15 min. |
| 11. Non-Owner Occupied Weatherization and Energy Efficiency Programs Mark Freeman, Energy Managment and Customer Care Manager |
Discussion | 7:10 | 30 min. |
| 12. Recess | — | 7:40 | 10 min. |
| 13. Riverfront Property Update Roger Gray, General Manager |
Update | 7:50 | 30 min. |
| 14. 2013 Quarter 4, Operating Plan Dashboard Results Roger Gray, General Manager |
Review | 8:20 | 15 min. |
| 15. Employee Engagement Results Lena Kostopulos, Human Resources Manager |
Information | 8:35 | 15 min. |
| 16. Correspondence & Board Agendas Roger Gray, General Manager |
Review | 8:50 | 10 min. |
EXECUTIVE SESSION
Call to order: 9:00 p.m.
| 1. Pursuant to ORS 192.660(i) 2013 GM Performance Evaluation Lena Kostopulos, Human Resources Manager |
— | 9:00 | 30 min. |
| 2. Adjourn | — | 9:30 |
CONSENT CALENDAR
February 4, 2014
| MINUTES |
| 1.a. January 7, 2014 Regular Session 1.b. January 7, 2014 Executive Session |
| RESOLUTIONS |
| 2. Resolution No. 1401 - Board Appointments, Board Committees, Advisory Committees and Outside Liasons. Contact Person is Roger Gray, 541-685-7000. |
| 3. Resolution No. 1404 - Inventory Adjustment Regulatory Accounting. Contact Person is Cathy Bloom, 541-685-7150. |
| CONTRACTS |
| 4. Elcon and Associates, Inc. - for distribution engineering design services to assess, investigate and remediate electric facilities conflicts with the LTD West Eugene EMX Project. $176,000 (Total $314,000), Engineering Services. Contact Person is Mel Damewood, 541-685-7145. |
| 5. Various Carriers - for telephony services to include Local Dial Tone, Integrated Services Digital Network and DSL Lines. $701,100 (for 3 years) Information Services. Contact Person is Matt Sayre, 541-685-7721. |
| 6. Various Contractors - for Aggregate Products, to include Delta Sand & Gravel, Eugene Sand & Gravel and Wildish Sand & Gravel for rock materials to be purchased on an as needed basis to replenish stock and for construction projects. $750,000 (for up to 5 years) Water Operations. Contact Person is Brad Taylor, 541-685-7385. |
| OTHER |
| 7. Amended General Manager Employment Contract - Contact Person is Board President John Brown. |
CORRESPONDENCE ONLY
February 4, 2014
| Greenpower Customer Survey Results R&D Pilot Programs Quarterly Reporting Summary (Q4, 2013) Thank You Letter from St. Vincent de Paul |
