AGENDA
EUGENE WATER & ELECTRIC BOARD
EWEB BOARD ROOM
500 EAST FOURTH AVENUE
January 6, 2015
SPECIAL SESSION
Call to order: 5:00 p.m.
| 1. Oath of Office for John H. Brown, Wards 4 & 5 | — | 5:00 | 10 min. |
| 2. Oath of Office for John M. Simpson, At large | — | 5:10 | 10 min. |
REGULAR SESSION
Call to order: 5:30 p.m.
| 1. Agenda Check | — | 5:30 | — |
| 2. Items from Board Members | Information | 5:30 | 15 min. |
| 3. Public Input Each person will have three minutes to speak. When you come to the podium, please give your name, and your ward if known. The timer and lights indicate the time you have to speak. |
Public Input | 5:45 | 20 min. |
| LOCAL CONTRACT REVIEW BOARD DELIBERATIONS | |||
| 4. Protest of award - RFP 050-2014 Trees, Inc. |
— | 6:05 | 10 min. |
| 5. Protest of award - RFP 050-2014 Cathy Bloom, Finance Manager Gail Murray, Purchasing & Risk Manager |
— | 6:15 | 10 min. |
| 6. Local Contract Review Board Deliberations Board of Commissioners |
Action | 6:25 | 10 min. |
| BOARD ACTION ITEMS | |||
| 7. Approval of Consent Calendar | Action | 6:35 | 5 min. |
| 8. Items removed from Consent Calendar | Action | 6:40 | 5 min. |
| 9. 2015 Election of Officers Board of Commissioners |
Action | 6:45 | 15 min. |
| 10. 2015 Appointment of Board Liaison Assignments and Committees Board of Commissioners |
Action | 7:00 | 15 min. |
| 11. Proposed By-Law Amendment: Section II, Article I Roger Gray, General Manager |
Information | 7:15 | 5 min. |
| 12. Public Comment for Proposed By-Law Amendment | Public Input | 7:20 | 10 min. |
| 13. By-Law Amendment, Resolution No. 1502 | Action | 7:30 | 5 min. |
| 14. Break | — | 7:35 | 10 min. |
| GENERAL BUSINESS ITEMS | |||
| 15. 2015 Organizational Goals & KPI Roger Gray, General Manager |
Information | 7:30 | 30 min. |
| 16. Electric System Planning Update Mel Damewood, Engineering Manager |
Information | 8:00 | 45 min. |
| 17. Water System Master Plan Update Mel Damewood, Engineering Manager |
Information | 8:45 | 45 min. |
| 18. Correspondence & Board Agendas Roger Gray, General Manager |
Review | 9:30 | 10 min. |
| 19. Board Wrap Up EWEB Board of Commissioners |
Review | 9:40 | 10 min. |
| 20. Adjourn | — |
|
|
CONSENT CALENDAR
January 6, 2015
| MINUTES |
| 1. December 2, 2014 Regular Session |
| RATIFICATION OF BOARD CONSULTANTS FOR 2015 |
| 2. Retained Professionals and Attorneys for 2015 2.1 General Counsel - Eric DeFreest, Luvaas Cobb Law Office 2.2 Special Counsel and Power Risk Counsel - Cable Huston Benedict Haagensen & Lloyd 2.3 Special Counsel Legal Services - Law offices of Jeremy Weinstein 2.4 Special Counsel (BPA Rate Review) - Murphy & Buchal LLP 2.5 Human Resources Counsel - Harrang, Long, Gary and Rudnick 2.6 Bond Counsel - Mersereau and Shannon |
| 3. Ratification of Board Consultants for 2015 3.1 Independent and Consulting Engineers - Black & Veatch 3.2 Independent Actuaries - Kenney Consulting 3.3 Independent Auditor and Certified Public Accountant - Moss Adams 3.4 Financial Advisor - Piper Jaffray (Seattle Northwest Securities Corp) |
| CONTRACTS |
| 4. Pacific Excavation, Inc. - for the 6th Avenue Water Main Replacement to accommodate LTD's West Eugene EmX Extension Project. $309,000. Engineering Services. Contact Person is Mel Damewood, 541-685-7145 |
| RESOLUTIONS |
| 5. Resolution No. 1503 - Approving Board Policy Modifications, Contact Person is Roger Gray, 541-685-7328 |
| OTHER |
| 6. SDC Reimbursement for St. Vincent de Paul, Contact Person is Mel Damewood, 541-685-7145 |
CORRESPONDENCE ONLY
January 6, 2015
| Update to Customer Service Policies & Procedures E-VI |
