03-07-17 Board Agenda

EXECUTIVE SESSION Call to Order: 5:00 p.m.
1. Pursuant to ORS 192.660(2)(i) -  to review and evaluate the employment performance of the General Manager	—	5:00	30 min.
2. Adjourn	—	5:30
REGULAR SESSION Call to Order: 5:45 p.m.
1. Agenda Check	—	5:45	—
2. Items from Board Members and General Manager	Information	5:45	20 min.
3.  Public Input Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.	Public Input	6:05	20 min.
BOARD ACTION ITEMS
4. Approval of Consent Calendar	Action	6:25	5 min.
5. Items removed from Consent Calendar	Action	6:30	5 min.
6. Alternative Contracting Method for Carmen Turbine Generator Design and Rehabilitation Mel Damewood, Chief Engineering and Operations Officer	Information	6:35	5 min.
7. Public Hearing on Alternative Contracting Method for Carmen Turbine Generator Design and Rehabilitation	—	6:40	5 min.
8. Alternative Contracting Method for Carmen Turbine Generator Design and Rehabilitation   Mel Damewood, Chief Engineering and Operations Officer	Action	6:45	5 min.
GENERAL BUSINESS ITEMS
9. 2017 State of the Utility Address Dick Helgeson, Board President	Information	6:50	10 min.
10. General Manager's Annual Performance Evaluation for year 2016 EWEB Board of Commissioners	Information	7:00	20 min.
11. Break	—	7:20	10 min.
12. Dark Fiber Pricing Discussion Mel Damewood, Chief Engineering and Operations Officer	Direction/Action	7:30	20 min.
13. Water Utility Second Source Project Update and Strategic Discussion Mel Damewood, Chief Engineering and Operations Officer Brad Taylor, Water Operations Manager	Direction	7:50	60 min.
14. Riverfront Property Frank Lawson, General Manager	Information	8:50	15 min.
15. Proposed EWEB Bylaw Amendment Dick Helgeson, Board President	Discussion	9:05	10 min.
16. Correspondence & Board Agendas Frank Lawson, General Manager	Review	9:15	15 min.
17. Board Wrap Up EWEB Board of Commissioners	Review	9:30	10 min.
18. Adjourn	—	9:40

CONSENT CALENDAR
March 7, 2017

MINUTES

1. February 7, 2017 Regular Session

CONTRACTS

2. Michel's Corporation - for the construction of Holden Creek Substation.  $1,490,000.  Contact Person is Mel Damewood, 541-685-7145.

3. Northstar Chemical - for Liquid Caustic Soda Membrane Grade 50%.  $465,000 (per five-year contract). Contact Person is Mel Damewood, 541-685-7145.

4. Peak Reliability - Authorize General Manager to approve a User Agreement after completion of negotiations for use of their Hosted Advanced Applications to achieve compliance with NERC Standard/ Requirement TOP-001-3, R.13. $362,500 (for four years). Contact Person is Mel Damewood, 541-685-7145.

5. Premier Security - for Unarmed Security Services.  $335,000 (over five years).  Contact Person is Mel Damewood, 541-685-7145.

6. Wildish Building Company - for the procurement of Construction Services to install a new cooling water system at EWEB's Carmen hydroelectric project. $210,000.  Contact Person is Mel Damewood 541-685-7145.

7. Wildish Building Company - for the procurement of Construction Services to install Turbine Shutoff Valves.  $1,760,000.  Contact Person is Mel Damewood, 541-685-7145.

INTERGOVERNMENTAL AGREEMENTS

8. Lane Council of Governments - for providing technical assistance to EWEB's Drinking Water Source Protection Program. $150,000 (for one year). Contact Person is Mel Damewood, 541-685-7145.

9. Springfield Utility Board - for the Indefeasible Right of Use (IRU) Agreement for Dark Fiber Service.  $160,000 for 2017-2020. (Resulting Cumulative total $425,000).  Contact Person is Mel Damewood 541-685-7145.

CORRESPONDENCE ONLY
March 7, 2017

Annual Community Investment Report Declaration of Emergency for Storage Area Network Replacement EL1 Capital Report for Q4 2016 Lower McKenzie River Water Temperatures State Legislative Update