04-03-18 Board Agenda

Pursuant to ORS 192.660(2)(e) - to conduct deliberations with persons designated by the governing body to negotiate real property transactions.

Adjourn

Agenda Check

Items from Board Members and General Manager

Public Input
^{Each person will have three minutes to speak.  When you come to the podium, please give your name, and your ward if known.  The timer and lights indicate the time you have to speak.}

Approval of Consent Calendar

Items removed from Consent Calendar

2017 Year-end Audited Financial Statements and Management Letter
^{Sue Fahey, Chief Financial Officer - Commissioner/Staff Q&A
Keith Simovic, Moss Adams}

Annual Compensation Review for the General Manager
^{Board of Commissioners}

Customer Policy Revisions and Advanced Metering
^{Sue Fahey, Chief Financial Officer - Commissioner/Staff Q&A}

Break

Benchmarking and Review of Capital Improvement Plans
^{Matt Barton, Chief Information Officer;  Mel Damewood, Chief Water Engineering & Operations Officer;  Rod Price, Chief Electric Engineering & Operations Officer}

Correspondence & Board Agendas
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. March 6, 2018 Executive Session #1
b. March 6, 2018 Executive Session #2
c. March 6, 2018 Regular Session

CDW-G - for the use of two cooperative contracts for computer hardware, software, and support.  $200,000 (for 2 years).
^{Contact Person is Matt Barton 541-685-7109 - Commissioner/Staff Q&A}

CVE Technologies - for the use of a cooperative contract for NetApp hardware and services.  $350,000 (for 2 years).
^{Contact Person is Matt Barton 541-685-7109 - Commissioner/Staff Q&A}

Make it Happen - for IT Project Management Services.  $20,000 (resulting cumulative total $166,000). 
^{Contact Person is Matt Barton 541-685-7109 - Commissioner/Staff Q&A}

Maul Foster, & Alongi Inc. - for remedial design engineering services.  $250,000 (resulting cumulative total $670,000). 
^{Contact Person is Mike McCann 541-685-7379}

Pacific Excavation, Inc. - for replacement of the Larkspur Loop water main.  $230,000.
^{Contact Person is Mel Damewood 541-685-7145 - Commissioner/Staff Q&A}

Piper Jaffray & Co. - for financial advisor services.  $250,000 (over 5 years).
^{Contact Person is Sue Fahey 541-685-7688}

Schnabel Engineering - for engineering services.  $155,000. 
^{Contact Person is Mike McCann 541-685-7379 - Commissioner/Staff Q&A}

WESCO Distribution - for the use of a cooperative contract for various electrical products.  $500,000 (per year for electrical materials, for 2 years). 
^{Contact Person is Rod Price 541-685-7122 - Commissioner/Staff Q&A}

Westates Flagman - for traffic control and flagging services for maintenance work (non-BOLI).  $750,000 (over 5 years).
^{Contact Person is Rod Price 541-685-7122 - Commissioner/Staff Q&A}

Resolution No. 1812 - PERS Employer Incentive Fund Application to Make Deposit.
^{Contact Person is Sue Fahey 541-685-7688 - Commissioner/Staff Q&A}

Use of Plaza for Community Event. 
^{Contact Person is Jeannine Parisi 541-685-7451 - Commissioner/Staff Q&A}