01-05-21 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

JANUARY 5, 2021

Consistent with the Governor's Executive Order, Commissioners will conduct their meeting virtually. Customers and the general public are welcome and encouraged to view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so by completing the web form below. Forms can be submitted any time, but not later than 2:00 pm on the day of the board meeting to participate.

Sign Up to Speak - Provide input via telephone during the board meeting. Staff will contact speakers at the email address provided with instructions for calling in to the Public Input session.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting. Please submit requests to speak by 2:00 pm on January 5.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view. The live stream will also be available on YouTube the day following the board meeting, by end of day. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Oath of Office for Commissioners Barofsky, Carlson and McRae ^{Beth Forrest, City Recorder}		5:30	15
3.	Items from Board Members and General Manager	Information	5:45	20
4.	Public Input via Telephone ^{All testimony will be summarized in the meeting minutes. Requests must be received before January 5 at 2:00 pm. Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting.}	Public Input	6:05	15
BOARD ACTION ITEMS
5.	Approval of Consent Calendar - A ^{(Minutes and Routine Contracts)}	Action	6:20	5
6.	Approval of Consent Calendar - B ^{(Non-routine Contracts and Other Consent Items)}	Action	6:25	5
7.	Items removed from Consent Calendar	Action	6:30	5
8.	2021 Election of Officers ^{EWEB Board of Commissioners}	Action	6:35	10
9.	2021 Appointment of Board Liaison Assignments & Committees ^{EWEB Board of Commissioners}	Action	6:45	10
GENERAL BUSINESS ITEMS
10.	Break		6:55	5
11.	2021 Organizational Goals and Performance Measures ^{Frank Lawson, General Manager}	Direction/Action	7:00	30
12.	Correspondence & Board Agendas ^{Frank Lawson, General Manager}	Review	7:30	10
13.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	7:40	10
14.	Adjourn		7:50	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	a. December 1, 2020 Executive Session b. December 1, 2020 Regular Session
CONTRACTS
2.	AB Utility Contractors, Inc. - for concrete removal and replacement services (Group A - Most frequently needed services). $520,000 (over 5 years) based on formal invitation to bid. ^{Contact person is Rod Price 541-685-7122}
3.	Lakeside Industries - for polymer cold mix asphalt. $255,000 (over five years) based on formal invitation to bid. ^{Contact person is Rod Price 541-685-7122}
4.	Pacific Excavation - for concrete removal and replacement services (Group B - Large projects). $192,000 (over five years) based on formal invitation to bid. ^{Contact person is Rod Price 541-685-7122}
5.	Sure Power Consulting LLC, Make It Happen LLC, and Milestone Utility Services - for as-needed project management and business analyst services. $1,000,000 (between three contracts over 5 years) based on formal Request for Proposals (RFP). ^{Contact Person is Rod Price 541-685-7122}
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
6.	CONTRACTS Landmark Ford and Northside Ford Truck Sales - for the purchase of 2021 light duty vehicles. $507,000 based on cooperative contracts. ^{Contact Person is Rod Price 541-685-7122}
RESOLUTIONS
7.	Resolution No. 2101 - Annual Appointment of Supplemental Retirement Plan Committee. ^{Contact person is Deborah Hart 541-685-7695}
OTHER
8.	Ratification of Board Appointed Consultants

CORRESPONDENCE
	Proposed Revision to Board Policy GP8 Meetings & Executive Sessions

^{EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.}

^{An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.}

01-05-21 Board Agenda

Eugene Water & Electric Board

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