03-02-21 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

MARCH 2, 2021

Consistent with the Governor's Executive Order, Commissioners will conduct their meeting virtually. Customers and the general public are welcome and encouraged to view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so by completing the web form below. Forms can be submitted any time, but not later than 2:00 pm on the day of the board meeting to participate.

Sign Up to Speak - Provide input via telephone during the board meeting. Staff will contact speakers at the email address provided with instructions for calling in to the Public Input session.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting. Please submit requests to speak by 2:00 pm on March 2.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view. The live stream will also be available on YouTube the day following the board meeting, by end of day. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Items from Board Members and General Manager	Information	5:30	20
3.	Public Input via Telephone ^{All requests must be received before March 2 at 2:00 pm. All testimony will be summarized in the meeting minutes.}^{Sign up to speak:}^{Speakers will be contacted with instructions for calling in to the meeting.}	Public Input	5:50	10
BOARD ACTION ITEMS
4.	Approval of Consent Calendar - A ^{(Minutes and Routine Contracts)}	Action	6:00	5
5.	Approval of Consent Calendar - B ^{(Non-routine Contracts and Other Consent Items)}	Action	6:05	5
6.	Items removed from Consent Calendar	Action	6:10	5
7.	Resolution No. 2105 - Water O&M Budget Amendment and Resolution No. 2106 - Watershed Recovery Fee ^{Deborah Hart, Chief Financial Officer}	Action	6:15	20
GENERAL BUSINESS ITEMS
8.	Advanced Metering Infrastructure (AMI) Program Background and Update ^{Rod Price, Chief Engineering & Operations Officer} ^{Simrat Khalsa, Strategic Program Manager}	Information	6:35	30
9.	Break		7:05	5
10.	State of the Utility Address and 2020 Year-end Strategic & Operational Report ^{Frank Lawson, General Manager}	Information	7:10	30
11.	Correspondence ^{Frank Lawson, General Manager}	Review	7:40	10
12.	Future Board Agendas a. Upcoming McKenzie Valley Meeting ^{Frank Lawson, General Manager}	Discussion	7:50	15
13.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	8:05	10
14.	Adjourn		8:15	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	February 2, 2021 Regular Session
CONTRACTS
2.	The Saunders Company, Inc. - for Phase II of the 42" transmission main extension on the University of Oregon's riverfront property between Riverfront Parkway and East 8^th Avenue. $2,200,000 based on a formal invitation to bid. ^{Contact Person is Rod Price 541-685-7122}
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.	CONTRACTS Northwest Youth Corps - for required vegetation maintenance services. $500,000 over five years based on a direct negotiation. ^{Contact person is Rod Price 541-685-7122}
RESOLUTIONS
4.	Resolution No. 2109 - Customer Service Policy Update - AMI policy updates to support deployment. ^{Contact person is Julie McGaughey 541-685-7066 and Rod Price 541-685-7122}
RESOLUTIONS
5.	Resolution No. 2110 - Western Generation Agency (WGA) Board Appointment. ^{Contact person is Deborah Hart 541-685-7695}

CORRESPONDENCE
	America’s Water Infrastructure Act – Emergency Response Plan Proposed Update to EWEB Bylaws State Legislative Update

^{EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.}

^{This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.}

03-02-21 Board Agenda

Eugene Water & Electric Board

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