07-06-21 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
VIRTUAL MEETING

JULY 6, 2021

Commissioners will conduct their meeting virtually as EWEB continues to take safety precautions in response to the pandemic. Customers and the general public are welcome and encouraged to view a live stream of the meeting at https://tinyurl.com/EWEB-Board-07-06-21.

Members of the public wishing to provide input are invited to do so by completing the web form below. The form can be submitted any time, but not later than 2:00 pm on the day of the board meeting to participate.

Sign Up to Speak - Provide spoken comments via telephone during the board meeting. Staff will contact speakers at the email address provided with instructions for calling in to the Public Input session.

All names and testimonies will be included in the meeting's audio/video recording and summarized in the meeting minutes. Both are made available on eweb.org following the meeting. Please submit comments or requests to speak by 2:00 pm on July 6.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view. The live stream will also be available on YouTube the day following the board meeting, by end of day. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 6:00 p.m.
1.	Agenda Check		6:00	--
2.	Items from Board Members and General Manager	Information	6:00	20
3.	Public Input via Telephone ^{All testimony will be summarized in the meeting minutes. Requests must be received before July 6 at 2:00 pm.}^{Sign up to speak: Speakers will be contacted with instructions for calling in to the meeting.}	Public Input	6:20	60
BOARD ACTION ITEMS
4.	Approval of Consent Calendar - A ^{(Minutes and Routine Contracts)}	Action	7:20	5
5.	Approval of Consent Calendar - B ^{(Non-routine Contracts and Other Consent Items)}	Action	7:25	5
6.	Items removed from Consent Calendar	Action	7:30	5
GENERAL BUSINESS ITEMS
7.	Financial Planning (Capital Improvement Plans, Long-Term Financial Plans, 2022 Budget Assumptions): Part 1 - Strategic and Operational Guidance, Business & Economic Assumptions ^{Frank Lawson, General Manager} ^{Rod Price, Assistant General Manager} ^{Deborah Hart, Chief Financial Officer}	Direction	7:35	15
8.	Break		7:50	5
9.	Financial Planning (Capital Improvement Plans, Long-Term Financial Plans, 2022 Budget Assumptions): Part 2 - Investment Plans and Financial Results ^{Frank Lawson, General Manager} ^{Rod Price, Assistant General Manager} ^{Deborah Hart, Chief Financial Officer}	Direction	7:55	50
10.	2021 State Legislative Session Update ^{Jason Heuser, Public Policy & Government Affairs Program Manager}	Information	8:45	20
11.	Correspondence & Board Agendas ^{Frank Lawson, General Manager}	Review	9:05	10
12.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	9:15	10
13.	Adjourn		9:25	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	a. May 18, 2021 Work Session b. June 1, 2021 Regular Session - Amended 11/02/21
CONTRACTS
2.	Burns & McDonnell Engineering Company, Inc. - for engineering design services. $650,000 based on a Formal Request for Proposals using the Qualification Based Selection (QBS) process. Contact Person is Rod Price 541-685-7122.
3.	Dudek - for cultural research services. $160,000 (over 5 years) based on a Formal Request for Proposals. Contact Person is Rod Price 541-685-7122.
4.	Jacobs dba CH2M Hill Engineers Inc. - Task Order (D2 Amendment 5) for Engineering Services for the Carmen-Smith Downstream Fish Passage. $273,552 (original contract $12,000,000, resulting cumulative Task Order total $10,771,474) based on Request for Proposals using the Qualifications Based Selection (QBS) process. Contact Person is Rod Price 541-685-7122.
5.	Jacobs dba CH2M Hill Engineers Inc. - Task Order (FRS-1 Amendment 1) for Engineering Services for the CS Smith Spillway Expansion and Flow Release Structure. $231,208 (original contract $12,000,000, resulting cumulative Task Order total $10,497,922) based on Request for Proposals using the Qualifications Based Selection (QBS) process. Contact Person is Rod Price 541-685-7122.
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
6.	CONTRACTS Cornforth Consultants, Inc. - for Leaburg-Walterville dam safety engineering services. $3,000,000 based on a Formal Request for Proposals using the Qualifications Based Selection (QBS) process. Contact Person is Rod Price 541-685-7122.
7.	Eaton's Cooper Power Systems LLC - for the purchase of Network Protectors. $550,000 (over 5 years - initial term is 2 years) based on Direct Negotiation. Contact Person is Rod Price 541-685-7122.
8.	Island Fence & Window Guard, Inc. - for fencing services (on-call). $150,000 (over 5 years) based on Formal Request for Proposals. Contact Person is Rod Price 541-685-7122.
9.	NAPA Auto Parts - for an Integrated Supply Agreement. $4,000,000 (over 5 years) based on a Cooperative Contract. Contact Person is Rod Price 541-685-7122.
10.	Oldham Crane Service, Inc. - for crane services (on-call). $150,000 (over 5 years) based on Formal Request for Proposals. Contact Person is Rod Price 541-685-7122.
11.	Wildish Building Co. - for construction services to perform seismic transformer anchoring at several EWEB Substations. $365,000 based on a Formal Invitation to Bid. Contact Person is Rod Price 541-685-7122.
12.	Wildish Building Co. - Construction Task Order #23 for construction services for the reconstruction of the Trail Bridge Campground/Recreation Area. $3,650,000 based on CM/GC Guaranteed Maximum Price. Contact Person is Rod Price 541-685-7122.
INTERGOVERNMENTAL AGREEMENTS
13.	Springfield Utility Board - additional funds for an extension to an existing Intergovernmental Agreement (IGA) for the Indefeasible Right of Use (IRU) Agreement for Dark Fiber Service. $300,000 (resulting cumulative total $725,000 for April 1, 2006 - March 31, 2023) based on Direct Negotiation. Contact Person is Rod Price 541-685-7122.

CORRESPONDENCE
	Annual Enterprise Risk Management (ERM) Update (SD20)

^{EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.}

^{An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.}

07-06-21 Board Agenda

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