11-02-21 Board Agenda

Agenda Check

Items from Board Members and General Manager

Public Input (via Telephone)
^{Sign up to speak: Requests must be received before November 2 at 2:00 p.m.  Please specify "public input" in your request.  Speakers will be contacted with instructions for calling in to the meeting.   All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

2022 Proposed Budgets and Prices  
^{Deborah Hart, Chief Financial Officer
Adam Rue, Fiscal Services Supervisor}

Public Hearing on 2022 Proposed Budgets and Prices (via Telephone)
^{Sign up to speak: Requests must be received before November 2 at 2:00 p.m.  Please specify "public hearing" in your request.  Speakers will be contacted with instructions for calling in to the meeting.   All testimony will be summarized in the meeting minutes.}

2022 Proposed Budgets and Prices  
^{Deborah Hart, Chief Financial Officer
Adam Rue, Fiscal Services Supervisor}

Enterprise Resource Planning Update
^{Travis Knabe, Chief Information Officer}

Break

EWEB HQ Property Solicitation Process
^{Frank Lawson, General Manager}

Electrification Impact Analysis Report - Final Results from Phase 2 
^{Megan Capper, Energy Resources Manager}

Board Policy: SD15 Climate Change Policy Review/Kickoff
^{Frank Lawson, General Manager (Introduction)}

Quarterly Strategic & Operational Report for Q3 2021
^{Frank Lawson, General Manager
Rod Price, Assistant General Manager}

Correspondence & Board Agendas
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. June 1, 2021 Regular Session - Amended
b. September 21, 2021 Work Session
c. October 5, 2021 Executive Session
d. October 5, 2021 Regular Session

Black & Veatch Corporation - additional funds for engineering services for the replacement of a switch gear at the International Paper mill. $300,000. (Original contract amount $350,000. Resulting cumulative total $650,000.) Based on Formal Request for Proposals - Qualifications Based Selection (QBS).
^{Contact Person is Karen Kelley 541-685-7153}

Pacific Excavation - for additional funds for concrete removal and replacement services.  $308,000 (Original contract amount $192,000 [over 5 years]. Resulting cumulative total $500,000). Based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153}

Stillwater Sciences, Inc. - for fish stranding study design, monitoring services, and development of the Trail Bridge Reservoir Fish Stranding Management Plan.  $2,700,000 based on Formal Request for Proposals.
^{Contact Person is Karen Kelley 541-685-7153}

Virginia Transformer Corporation - for substation regulators. $780,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153}

CONTRACTS

Bane Machinery, Inc. - for the purchase of one LinkBelt 160x40 Hydraulic Excavator. $205,000 through the use of the Houston-Galveston Area Council (HGAC) Cooperative Contract.
^{Contact Person is Karen Kelley 541-685-7153}

Independent Board of Consultants Services for the Carmen-Smith Hydroelectric Project
a. Cornforth Consultants, Inc. - $180,000 based on Direct Negotiation/Sole Source
b. Gannett Fleming - $180,000 based on Direct Negotiation/Sole Source
c. Cyganiewicz Geotechnical - $180,000 based on Direct Negotiation/Sole Source
d. Northwest Hydraulic Consultants - $180,000 based on Direct Negotiation/Sole Source
^{Contact Person is Karen Kelley 541-685-7153}

GEI Consultants - for strategic analysis of Leaburg-Walterville.  $407,000 based on Request for Proposal.
^{Contact Person is Karen Kelly 541-685-7153}

Murray Smith Associates - for additional funds for engineering design services for the E. 40th Storage Tank Project.  $$830,000 (Original contract amount $400,000 [over 2.5 years].  Resulting cumulative total $1,230,000).  Based on Qualification Based Selection process.
^{Contact Person is Karen Kelley 541-685-7153}

National Metering & Technical Services, LLC - for meter technician services (1 year term). $448,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153}

Northwest Power Pool - for administrative services of a cooperative group of utilities.  $212,000 based on Direct Negotiation/Sole Source.
Contact Person is Megan Capper 541-685-7363

Scelzi - for as-needed purchases of specialized truck bodies through 2022.  $250,000 based on Direct Negotiation/Sole Source.
^{Contact Person is Rod Price 541-685-7122}

Stillwater Sciences, Inc. - for biological evaluation and spotted owl analysis that is now requiring additional funds.  $25,000 (Original contract amount $112,400.  Resulting cumulative total $167,400.)  Based on Direct Negotiation.
^{Contact Person is Karen Kelley 541-685-7153}

WECO Inc., dba Carson - for the supply of fuel under the Regional Fuel Supply Cooperative for Greater Oregon Fuel Cooperative (GOFC) members.  $3,000,000 (over 5 years for EWEB) based on Formal Invitation to Bid.
^{Contact Person is Rod Price 541-685-7122}

Resolution No. 2115 - Trojan Annual Operating Budget.
^{Contact Person is Deborah Hart 541-685-7621}