04-05-22 Board Agenda

Pursuant to ORS 192.660(2)(e) to conduct deliberations with persons designated to negotiate real property transactions – concerning the purchase of Leaburg canal properties.

Adjourn

Pursuant to ORS 192.660(2)(f) to consider information or records that are exempt by law from public inspection.

Adjourn

Agenda Check

Items from Board Members and General Manager

Public Input: In-person, by Telephone, or Written Testimony
^{Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
In-Person (at EWEB Roosevelt Operations Center - 4200 Roosevelt Blvd.): No advance sign-up necessary.
By Telephone: Sign up to speak: Requests must be received before DATE at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

Prior Year-End (2021) Audited Financial Statements and Management Letter
^{Deborah Hart, Chief Financial Officer
Julie Desimone, Moss Adams}

Goal #8: EWEB Headquarters Property “RFP Process and Document Approval”
_{Frank Lawson, General Manager
Anne Kah, Administrative Services Manager}

Public Hearing for EWEB Headquarters Property RFP Process

Goal #8: EWEB Headquarters Property “RFP Process and Document Approval”
^{Frank Lawson, General Manager
Anne Kah, Administrative Services Manager}

Second Public Input Opportunity: In-person

Break

Goal #5: Integrated Resource Planning “EWEB’s Electricity Consumption Profile and Forecasting”
^{Megan Capper, Energy Resources Manager}

General Manager's Annual Performance Evaluation and Merit Discussion for prior year
^{EWEB Board of Commissioners}

Correspondence & Board Agendas
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. February 15, 2022 Work Session
b. March 1, 2022 Executive Session
c. March 1, 2022 Regular Session

Anixter – for Substation Potential Transformers. $315,000 (over 5 years) based on a Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153}

Habitat Contracting and Oregon Woods - for two new contracts for Vegetation Maintenance and Enhancement Services on EWEB Owned and/or Controlled Properties in the Hydroelectric Project Boundaries within the McKenzie River Corridor. $400,000 (over 5 years between two contracts) based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153}

VEPO CrossConnex - for an information technology services agreement to Plan and Implement a Comprehensive Backflow Database solution. $550,000 (over 5 years) based on Formal Request for Proposals.
^{Contact Person is Karen Kelley 541-685-7153}

CONTRACTS

Anixter – for various electrical products. $5,000,000 (over 5 years) based on Cooperative Contract.
^{Contact Person is Karen Kelley 541-685-7153} 

Cascade Pacific Resource Conservation and Development - for Fiscal Management Services of the Pure Water Partners Program (PWP). $630,000 (Original contract amount $700,000, additional amount previously approved $232,000, resulting cumulative total $1,562,000) based on Direct Negotiation.
^{Contact Person is Karen Kelley 541-685-7153}

Mason, Bruce & Girard – for Forest Management Services. $650,000 (over 5 years) based on Formal Request for Proposals.
^{Contact Person is Karen Kelley 541-685-7153}

Pacific Excavation, Inc. – for the Construction of Two 7.5 Million Gallon Tanks at EWEB’s East 40th Ave Storage Tank Site. $19,200,00 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153}

U.S. Department of Interior, U.S. Geological Survey (USGS) – for a Joint Funding Agreement (JFA) to provide Monitoring and Consulting Services for Source Water Protection. $294,000 based on Direct Negotiation.
^{Contact Person is Karen Kelley 541-685-7153}

Acquisition of Property along Leaburg Canal.
Resolution No. 2209
Resolution No. 2210
Tentative - Resolution No. 2211
^{Contact Person is Lisa Krentz 541-685-7450}