05-03-22 Board Agenda

Agenda Check

Items from Board Members and General Manager

City of Eugene Liaison Update

Public Input: In-person, by Telephone, or Written Testimony
^{Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before May 3 at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. on May 3 will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

Upriver Meeting Follow-Up Discussion
^{EWEB Board of Commissioners}

Reserve Fund Status and Transfers/Use of Reserves
^{Deborah Hart, Chief Financial Officer}

Annual Strategic Plan Review
^{Frank Lawson, General Manager}

Break

EWEB Water Supply Forecasting for Electric Generation Resources
^{Matthew Schroettnig, Power Planning Supervisor
Jonathan Hart, Power Trader}

Quarterly Operational & Strategic Goals Report for Q1
^{Frank Lawson, General Manager
Rod Price, Assistant General Manager}

Correspondence & Board Agendas
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. March 31, 2022 Executive Session #1
b. March 31, 2022 Executive Session #2
c. April 5, 2022 Executive Session #1
d. April 5, 2022 Executive Session #2
e. April 5, 2022 Regular Session

Hamer Environmental – for Northern Spotted Owl Biological Analyses and Reviews. $215,000 (over five years) based on Formal Request for Proposals.
^{Contact person is Karen Kelley 541-685-7153}

Sure Power Consulting, LLC, Make It Happen, LLC, and Milestone Utility Services – for additional funds for as-needed Project Management and Business Analyst Services to supplement internal resources and mitigate staff vacancies; additional work needed includes EWEB Enterprise Solutions (EES), formerly referred to as ERP system, and transition to new AMI systems. Amount this Request: $3,500,000; Resulting Cumulative Total $4,500,000 (between three contracts over five years) based on a Formal Request For Proposals.
^{Contact person is Rod Price 541-685-7122}

CONTRACTS

Armorcast Products Company – for Voltek Vault Replacement Systems. $605,000 (over five years) based on Direct Negotiation.
^{Contact Person is Karen Kelley 541-685-7153} 

Fire Protection Specialists, LLC – for Fire Detection Systems. $200,000 based on a Formal Invitation to Bid.
^{Contact person is Karen Kelley 541-685-7153}

Larson Electronics – to authorize the General Manager to approve a contract after completion of contract negotiations – for the purchase of Single Phase Padmounted Transformers. $3,500,000 based on Direct Negotiation.
^{Contact person is Karen Kelley 541-685-7153}

Schnabel Engineering, LLC – for Safety Inspection Services for the Leaburg-Walterville Hydroelectric Project. $200,000 based on a Formal Request for Proposals.
^{Contact person is Karen Kelley 541-685-7153}

Authorize the General Manager to approve a contract – for Switchgear Equipment. Not to Exceed $550,000 based on a Formal Invitation to Bid.
^{Contact person is Karen Kelley 541-685-7153}

Resolution No. 2212 - Annual Price Adjustment for Joint Use Fees and Charges.
^{Contact Person is Karen Kelley 541-685-7153}

Amendment to Request for Proposals for EWEB’s HQ Riverfront Property.
^{Contact Person is Frank Lawson 541-685-7621}