03-07-23 Board Agenda

Agenda Check

Items from Board Members and General Manager

Public Input: In-person, by Telephone, or Written Testimony*
^{Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before March 7 at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

EWEB Enterprise Solutions (EES) Implementation Contracts
^{Travis Knabe, Chief Information Officer
Julie McGaughey, Chief Customer Officer
Deborah Hart, Chief Financial Officer}

Resolution No. 2306, Upcoming Water Utility Bond Financing
^{Deborah Hart, Chief Financial Officer
Rob Freytag, General Accounting & Treasury Supervisor}

State of the Utility Address & Prior Year-end Operational & Strategic Goals Report
^{Frank Lawson, General Manager
Rod Price, Assistant General Manager}

Climate Guidebook Part 1: Content Overview
Climate Guidebook Attachment
^{Frank Lawson, General Manager
Kelly Hoell, Climate Policy Analyst & Advisor}

Break

Climate Guidebook Part 2: GHG Inventory and CAP2.0
Climate Guidebook Attachment
^{Frank Lawson, General Manager
Kelly Hoell, Climate Policy Analyst & Advisor}

IRP Sensitivity Analysis and Public Engagement Update
^{Brian Booth, Chief Energy Resources Officer
Megan Capper, Energy Resources Manager
Ben Ulrich, Power Planning Supervisor
Aaron Bush, Resource Analyst
Aaron Orlowski, Communications Specialist}

Required Review of Bylaws
^{Frank Lawson, General Manager}

Correspondence & Board Agendas
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

February 7, 2023 Regular Session

CONTRACTS

Applied Process Equipment - for the purchase of Arsenic Treatment Systems at new emergency water wells.  $176,000 based on Informal Request for Proposals (RFP).
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Beaver Equipment LLC - for the Purchase of Anthracite. $220,000 (over 5 years) based on Direct Negotiation.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Convergint Technologies – for the use of a cooperative contract for Enterprise Security Systems Customer Support Program.  $400,000 (over 5 years).
^{Contact Person is Rod Price 541-685-7122 / Sarah Gorsegner 541-685-7348}

ICF – for Wildfire Risk Analysis Services.  $350,000 (over 5 years) based on Formal Request for Proposal.
^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}

Jacobs dba CH2M Hill Engineers, Inc. – for additional funds to the engineering services contract for Carmen Smith Fish Passage Facilities and to increase the length of the contract from 5 years to a maximum of 10 years.  $3,000,000 (original contract amount $10,000,000 based on Request for Proposals, $2,000,000 previously approved 06/01/21, resulting cumulative total $15,000,000).
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Pacific Excavation, Inc. – for a new construction contract for the Hilyard Street 36-inch Transmission Main and 24-inch Storm Drain Replacement.  $9,500,000 based on a Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Wildish Building Company – for Construction Task Order #24 for construction services for the Temporary Trap and Haul Facility at the Carmen-Smith Spawning Channel.  $1,425,000.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

W.W. Grainger - the use of a cooperative contract for the purchase of Maintenance, Repair, and Operations (MRO) Industrial Supplies.  $250,000 over 2 years.
^{Contact Person is Deborah Hart 541-685-7695 / TiaMarie Harwood 541-685-7492}

Resolution No. 2307 – Annual Price Adjustment for Dark Fiber Lease Pricing.
^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-359-6579}

EWEB/City of Eugene Joint Initiatives Agenda.
^{Contact Person is Frank Lawson 541-685-7621}