05-02-23 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

May 2, 2023

The May board meeting will be held in-person and offer a live stream of the event in real time. Customers and the general public are welcome and encouraged to attend in-person or view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests must be received before May 2 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above. You may receive one or two pop-up windows after clicking the link. If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams". Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead." Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously". Select "Join anonymously".

If the meeting has started, you will join the live event automatically. If it has not yet begun, you will get a message indicating the live event has not yet started. You will automatically join the meeting once it begins.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view.

The live stream will also be available on YouTube the day following the board meeting, by end of day. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Items from Board Members and General Manager	Information	5:30	10
3.	Correspondence ^{Rod Price, Assistant General Manager}	Review	5:40	10
4.	Public Input: In-person, by Telephone, or Written Testimony ^{Speakers will have up to three minutes to speak. Please give your name, and your ward if known.}^{By Telephone: Sign up to speak: Requests must be received before May 2 at 2:00 p.m. Speakers will be contacted with instructions for calling in to the meeting.}^{Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.}^{In-Person: No advance sign-up necessary.}^{All testimony will be summarized in the meeting minutes.}	Public Input	5:50	20
5.	Leaburg Decommissioning Action Plan (LDAP) Update ^{Lisa Krentz, Generation Manager Mark Zinniker, Generation Engineering Supervisor Jeremy Somogye, Generation Engineering Planner}	Discussion	6:10	15
BOARD ACTION ITEMS
6.	Approval of Consent Calendar - A ^{(Minutes and Routine Contracts)}	Action	6:25	5
7.	Approval of Consent Calendar - B ^{(Non-routine Contracts and Other Consent Items)}	Action	6:30	5
8.	Items removed from Consent Calendar	Action	6:35	5
GENERAL BUSINESS ITEMS
9.	City of Eugene Liaison Update ^{Sonya Carlson, Board President} ^{John Barofsky, Board Vice-President}	Information	6:40	15
10.	Annual Strategic Plan Review ^{Frank Lawson, General Manager}	Discussion	6:55	30
11.	Break		7:25	10
12.	Quarterly Strategic & Operational Report for Q1 including Major Capital Project Updates ^{Rod Price, Assistant General Manager} ^{Karen Kelley, Chief Operations Officer}	Information	7:35	45
13.	Performance Evaluation Process for General Manager ^{EWEB Board of Commissioners}	Direction	8:20	15
14.	Future Board Agendas May 16, 2023 Upriver Meeting Format ^{Rod Price, Assistant General Manager}	Review	8:35	5
15.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	8:40	10
16.	Adjourn		8:50	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	a. April 4, 2023 Executive Session b. April 4, 2023 Regular Session c. April 18, 2023 Work Session
CONTRACTS
2.	Emery and Sons – for the construction of two 0.5 million-gallon (MG) Glass-Fused-to-Steel Water Storage Tanks at EWEB’s Shasta 975 Storage Site. $2,865,000 (one-time) based on Formal Invitation to Bid. ^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.	CONTRACTS Landmark Ford – for an increase in the use of a cooperative contract for Light Duty Vehicles. $1.4 million (over 3-years 2022-2025, increased from $0.8 million previously approved). ^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}
4.	Northside Ford - for an increase in the use of a cooperative contract for Light Duty Vehicles. $1.6 million (over 3-years 2022-2025, increased from $0.8 million previously approved). ^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}
5.	Univar Solutions – for the purchase of Liquid Caustic Soda. $625,000 (over 5 years) based on Direct Negotiation. ^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}
INTERGOVERNMENTAL AGREEMENT
6.	City of Eugene – for the reservation of Wetland Mitigation Credit for Purchase from Coyote Prairie North Wetland Mitigation Bank. $258,000 based on Direct Negotiation. ^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7153}
RESOLUTIONS
7.	Resolution No. 2309 – Water Bond Supplemental Resolution. ^{Contact Person is Deborah Hart 541-685-7695 / Rob Freytag 541-685-7102}
8.	Resolution No. 2310 - Annual Price Adjustment for Joint Use Fees (Effective June 1st). ^{Contact Person is Karen Kelley 541-685-7153}

CORRESPONDENCE
	Annual Reserve Fund Status and Transfers/Use of Reserves Annual Update - Walterville Canal Flow Restrictions for 2023 Draft Resiliency Board Policy EWEB’s Prior-Year (2022) Oregon Renewable Portfolio Standard (RPS) Compliance Report State Legislative Update

*Start times for agenda items are approximate. Attendees wishing to provide testimony for public input or a public hearing (if applicable) are encouraged to be present when the meeting is called to order.

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.

05-02-23 Board Agenda

Eugene Water & Electric Board

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