06-06-23 Board Agenda

Agenda Check

Items from Board Members and General Manager

Correspondence
^{Frank Lawson, General Manager}

Public Input: In-person, by Telephone, or Written Testimony
^{Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before June 6 at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

Hydrogen Technology & Interests
^{Michelle Detwiler, Executive Director of Renewable Hydrogen Alliance
Frank Lawson, General Manager
Kelly Hoell, Climate Policy Analyst & Advisor}

Upriver Meeting Follow-Up Discussion
^{EWEB Board of Commissioners}

Draft Resiliency Board Policy
^{Frank Lawson, General Manager}

Break

Annual Capital Improvement Plan Assumptions and Priorities
^{Frank Lawson, General Manager
Rod Price, Assistant General Manager}

Future Board Agendas
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

May 2, 2023 Regular Session

Brenntag Pacific, Inc. - for the Purchase of Solar Salt for Sodium Hypochlorite Generation. $300,000 (over 5.5 years) based on Formal Invitation to Bid.
^{Contact person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Ferguson Enterprises, LLC - for Brass Fittings. $1,420,000 (over 5 years) based on Formal Invitation to Bid.
^{Contact person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Sensus USA Inc. – for additional funds for the Advanced Metering Infrastructure (AMI) Implementation project. $10,000,000 (original contract amount $20,500,000, additional previously approved $2,600,000, resulting cumulative total $33,100,000 over 10 years) based on Formal Request for Proposals.
^{Contact Person is Rod Price 541-685-7122 / Simrat Khalsa 541-685-7183}

CONTRACTS

Mountain View Tree Service – for Tree Removal Services. $125,000 based on Formal Invitation to Bid.
^{Contact person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

USI Insurance Services NW - for Health and Wellness Benefits Broker and Consulting Services. $259,000 (over 5 years) based on Direct Negotiation.
^{Contact Person is Lena Kostopulos 541-685-7466 / Bridget Otto 541-685-7359}

Westates Flagman - for Traffic Control and Flagging Services for Utility Line Clearance Work (non-BOLI prevailing wage rates). $1,135,000 (over 5 years) based on Formal Invitation to Bid.
^{Contact person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}

Reserve Fund Status and Transfers – Use of Reserves and Revisions to Financial Policies
a. Resolution No. 2311 - Highest & Best Use of Cash/Reserves/Transfers.
b. Resolution No. 2312 - Revisions to Financial Policies.
^{Contact Person is Deborah Hart 541-685-7695 / Aaron Balmer 541-685-7436}

McKenzie River Trust (MRT) – for a Mutual Funding and Collection Agreement for Mutual Funding of the Pure Water Partners (PWP). $1,000,000 (over 5 years) based on Direct Negotiation.
^{Contact person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

McKenzie Watershed Alliance (MWA) – for a Mutual Funding and Collection Agreement for Mutual Funding of the Pure Water Partners (PWP). $500,000 (over 5 years) based on Direct Negotiation.
^{Contact person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Strategic Plan Update  (Refer to July 11, 2023 correspondence for final version which reflects Board feedback given at the June 6, 2023 board meeting.)
^{Contact Person is Frank Lawson 541-685-7621}

Upper Willamette Soil and Water Conservation District (UWSWCD) – for a Mutual Funding and Collection Agreement for Mutual Funding of the Pure Water Partners (PWP). $500,000 (over 5 years) based on Direct Negotiation.
^{Contact person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}