09-05-23 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

September 5, 2023

The September board meeting will be held in-person and offer a live stream of the event in real time. Customers and the general public are welcome and encouraged to attend in-person or view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person. Please note that start times for agenda items are approximate. Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony - Submit Written Testimony via web form. Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.

Please note that spoken testimonies will be included in the meeting's audio/video recording and all testimonies will be noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the Live Event meeting link. You may receive one or two pop-up windows after clicking the link. If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams". Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead." Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously". Select "Join anonymously".

If the meeting has started, you will join the live event automatically. If it has not yet begun, you will get a message indicating the live event has not yet started. You will automatically join the meeting once it begins.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view.

The live stream will also be available on YouTube the day following the board meeting, by end of day. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Items from Board Members and General Manager	Information	5:30	10
3.	Correspondence ^{Frank Lawson, General Manager}	Review	5:40	10
4.	Public Input: In-person, by Telephone, or Written Testimony ^{Members of the public wishing to provide input are invited to do so virtually or in-person. Speakers will have up to three minutes to speak. Please give your name, and your ward if known.}^{In-Person: No advance sign-up necessary. By Telephone: Sign up to speak: Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.}^{Written Testimony: Submit Written Testimony: Comments may be submitted any time. Comments received by 2:00 p.m. on meeting day will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be reviewed until after the meeting. Written comments will not be read during the meeting.}^{All testimony will be summarized in the meeting minutes.}	Public Input	5:50	20
BOARD ACTION AND GENERAL BUSINESS ITEMS
5.	Approval of Consent Calendar - A ^{(Minutes and Routine Contracts)}	Action	6:10	5
6.	Approval of Consent Calendar - B ^{(Non-routine Contracts and Other Consent Items)}	Action	6:15	5
7.	Items removed from Consent Calendar	Action	6:20	5
8.	Summary of Findings: Pacific Northwest Utility Conference Committee (PNUCC) 2023 Northwest Regional Forecast ^{Crystal Ball, PNUCC Executive Director} ^{Aliza Seelig, PNUCC Analytics and Policy Director}	Information	6:25	30
9.	Resolution No. 2316, Adopting New EWEB PURPA Manual and Process ^{Brian Booth, Chief Energy Resources Officer} ^{Megan Capper, Energy Resources Manager} ^{Jon Hart, Power Planning Supervisor} ^{Aaron Bush, Resource Analyst}	Action	6:55	15
10.	New PURPA Standards for Electric Vehicles (EV) and Demand Response (DR) ^{Brian Booth, Chief Energy Resources Officer} ^{Megan Capper, Energy Resources Manager} ^{Jon Hart, Power Planning Supervisor} ^{Aaron Bush, Resource Analyst}	Information	7:10	15
11.	2023 Legislative and Regional Policy Update & Upcoming Year Legislative Session Preview ^{Jason Heuser, Public Policy and Government Affairs Program Manager}	Update	7:25	20
12.	College Hill Construction and Public Outreach Plans ^{Karen Kelley, Chief Operations Officer} ^{Laura Farthing, Senior Water Engineer} ^{Wally McCullough, Water Engineering Supervisor} ^{Jennifer Connors, Communications and Marketing Supervisor}	Information	7:45	30
13.	Break		8:15	10
14.	Carmen-Smith License Deployment Program Update ^{Lisa Krentz, Generation Manager} ^{Patty Boyle, Generation Contracts Supervisor}	Update	8:25	45
15.	Future Board Agendas ^{Frank Lawson, General Manager}	Review	9:10	5
16.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	9:15	10
17.	Adjourn		9:25	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	a. August 1, 2023 Regular Session b. August 15, 2023 Work Session
CONTRACTS
2.	CAC Specialty – for Commercial Insurance Broker Services $350,000 based on a formal Request for Proposals (RFP). ^{Contact person is Rod Price 541-685-7122 / Sarah Gorsegner 541-685-7348}
3.	Power Settlements and Consulting Services, LLC – for an EIM Shadow Settlement Solution $1.3 million (over 5 years) based on a Request for Proposals (RFP). ^{Contact person is Deborah Hart 541-685-7695 / Aaron Balmer 541-685-7436}
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
4.	CONTRACTS DOWL – for the Willamette Knickerbocker Bridge Water Line Crossing Feasibility Study $631,000 based on a formal Request for Proposals (RFP). ^{Contact person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}
5.	McLean & Company – for Human Resource Research and Advisory Membership Services $212,000 (over 5 years) based on Direct Negotiation. ^{Contact person is Lena Kostopulos 541-685-7466 / Kira Hutchens 541-685-7629}
6.	Northwest Power Pool – for Administrative Costs Related to Phase 3B of the Western Resource Adequacy Program $650,000 (over 6 years) based on Direct Negotiation. ^{Contact person is Brian Booth 541-685-7774 / Megan Capper 541-685-7363}
7.	Schnabel Engineering, LLC – for a contract and increase for Engineering Support Services related to Tree Removal at Carmen-Smith $81,000 (Resulting Cumulative Total $179,000) based on Direct Negotiation. ^{Contact person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}
8.	Utilicast – for a New Power Market Gap Analysis $180,000 based on a formal Request for Proposals (RFP). ^{Contact person is Brian Booth 541-685-7774 / Megan Capper 541-685-7363}

CORRESPONDENCE
	Climate Guidebook Publication SD23 Draft Diversity, Equity, and Inclusion (DEI) Policy – Amended Process for GM Performance Evaluation

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.

09-05-23 Board Agenda

Eugene Water & Electric Board

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