01-09-24 Board Agenda

Agenda Check

Items from Board Members and General Manager

Public Input: In-person, by Telephone, or Written Testimony
^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony - Comments may be submitted any time. Comments received by 2:00 p.m. on meeting day will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be reviewed until after the meeting. Written comments will not be read during the meeting.  
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A (PDF)
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B (PDF)
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

2024 Election of Officers (PDF)
^{EWEB Board of Commissioners}

2024 Appointment of Board Liaison Assignments & Committees (PDF)
^{EWEB Board of Commissioners}

Leaburg Decommissioning Action Plan (LDAP) (PDF)
^{Lisa Krentz, Electric Generation Manager
Mark Zinniker, Generation Engineering Supervisor
Jeremy Somogye, Generation Engineering Planner} 

Proposed 2024 Strategic Goals/Organizational Performance Measures (PDF)
^{Frank Lawson, General Manager
Rod Price, Assistant General Manager}

General Manager’s 2024 Performance Evaluation Criteria (PDF)
^{Frank Lawson, General Manager
Kira Hutchens, Human Resources Manager}

Break

Annual Board Policy Review (policies changed within one year), including proposed update to Board Policy GP7 Parliamentary Procedures (PDF)
^{Frank Lawson, General Manager
Anne Kah, Administrative Services Manager}

Future Board Agendas (PDF)
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. November 7, 2023 Regular Session - Amended (PDF)
b. December 5, 2023 Regular Session (PDF)

Avail Switchgear Systems (PDF) - for Control House and Switchgear Equipment (two units). $2,266,000 based on Formal Request for Proposals.
^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}

Carter & Company, Inc. (PDF) - Repairs and Seismic Improvements for the McKenzie River Bridge at the Carmen-Smith Project.  $560,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Global Rental Company, Inc. (Altec Industries) (PDF) - the use of a cooperative contract for the Purchase of One (1) Small Service Bucket Truck.  $185,000 (expected spend).
^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}

CONTRACTS

capSpire, Inc. (PDF) – for Commodity Transaction and Risk Management (CTRM) Support Services.  $500,000 based on Direct Negotiation (Sole Source).
^{Contact Person is Travis Knabe 541-685-7770 / Bruce Debysingh 541-685-7196}

Cascade Water Works LLC (PDF) - for construction services for the Amazon Park Well Improvement Site Work. $250,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

McKenzie Watershed Alliance (MWA) (PDF) – for an increase to the contract for Instream Large Wood Restoration Projects and a Tribal Liaison as part of Holiday Farm Fire restoration efforts.  $772,000 this request ($800,000 original amount, $700,000 previously approved, $2,272,000 resulting cumulative total).
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Ratification of Board Appointed Consultants (EL2) (PDF)
a. General Counsel – Luvaas Cobb (Eric DeFreest Primary Contact)
b. Supplemental General Counsel – Harrang Long Gary Rudnick P.C.
^{Contact Person is Deborah Hart 541-685-7695 / Quentin Furrow 541-685-7380}

Resolution No. 2401 – Annual Appointment of Supplemental Retirement Plan Committee (PDF)
^{Contact Person is Deborah Hart 541-685-7695}