04-02-24 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

April 2, 2024

The April board meeting will be held in-person and offer a live stream of the event in real time. Customers and the general public are welcome and encouraged to attend in-person or view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person. Please note that start times for agenda items are approximate. Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.

Testimony will be included in the meeting's audio/video recording and noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the meeting link above. You may receive one or two pop-up windows after clicking the link. If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams". Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead." Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously". Select "Join anonymously".

If the meeting has started, you will join the live event automatically. If it has not yet begun, you will get a message indicating the live event has not yet started. You will automatically join the meeting once it begins.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view.

The live stream will also be available on YouTube the day following the board meeting, by end of day. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Items from Board Members and General Manager	Information	5:30	10
3.	Correspondence (PDF) ^{Frank Lawson, General Manager}	Review	5:40	10
4.	Public Input: In-person or by Telephone ^{Members of the public wishing to provide input are invited to do so virtually or in-person. Speakers will have up to} ^{three minutes to speak. Please give your name, and your ward if known.} ^{In-Person: No advance sign-up necessary. By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting. All testimony will be summarized in the meeting minutes.}	Public Input	5:50	30
BOARD ACTION ITEMS
5.	Approval of Consent Calendar - A (PDF) ^{(Minutes and Routine Contracts)}	Action	6:20	5
6.	Approval of Consent Calendar - B (PDF) ^{(Non-routine Contracts and Other Consent Items)}	Action	6:25	5
7.	Items removed from Consent Calendar	Action	6:30	5
GENERAL BUSINESS ITEMS
8.	Prior Year-End (2023) Audited Financial Statements and Management Letter (PDF) ^{Deborah Hart, Chief Financial Officer} ^{Rob Freytag, General Accounting & Treasury Supervisor} ^{Keith Simovic, Moss Adams} ^{Ayde Alvarado, Moss Adams}	Information	6:35	35
9.	General Manager's Annual Performance Evaluation and Merit Discussion for Prior Year (PDF) ^{EWEB Board of Commissioners}	Discussion	7:10	20
10.	College Hill 607 Reservoir Replacement Update (PDF) ^{Karen Kelley, Chief Operations Officer} ^{Laura Farthing, Senior Water Engineering} ^{Jennifer Connors, Communications and Marketing Supervisor}	Information	7:30	30
11.	Break		8:00	10
12.	Climate Guidebook (PDF) (Includes Annual Greenhouse Gas Inventory/Report for Prior Year [Board Policy SD15]) ^{Kelly Hoell, Climate Policy Analyst Adam Rue, Rates Manager}	Information	8:10	30
13.	Ice Storm After Action Report ^{Karen Kelley, Chief Operations Officer} ^{Tyler Nice, Electric Operations Manager}	Information	8:40	20
14.	Future Board Agendas (PDF) ^{Frank Lawson, General Manager}	Review	9:00	5
15.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	9:05	10
16.	Adjourn		9:15	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	a. March 5, 2024 Regular Session (PDF) b. March 19, 2024 Executive Session (PDF)
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
2.	CONTRACTS Geosyntec Consultants, Inc. (PDF) – for a contract and additional funds for Mercury Total Maximum Daily Load (Hg TMDL) Implementation Support. $358,000 based on Direct Negotiation (original amount not previously approved by Board is $100,000, resulting cumulative total $358,000 [Original $100,000 plus an increase of $258,000]). ^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}
3.	Wildish Building Company (PDF) - for a Construction Task Order (CTO) for Habitat Enhancements in the Carmen-Smith Spawning Channel. $315,000 based on Construction Manager/General Contractor (CM/GC) Guaranteed Maximum Price. ^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}
4.	Wildish Building Company (PDF) - for a Construction Task Order (CTO) for Habitat Installation in the Carmen-Smith Spawning Channel, Trail Bridge Reservoir and Smith Reservoir. $823,000 based on Construction Manager/General Contractor (CM/GC) Guaranteed Maximum Price. ^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

CORRESPONDENCE
	Annual Power Market, Budget Hedging, and Generation Update Annual Report on Power Trading Compliance State Legislative Update Water Utility Willamette River Second Source Project

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.

04-02-24 Board Agenda

Eugene Water & Electric Board

Contact Us

About My Bill

Service Requests

EWEB Links