05-07-24 Board Agenda

Pursuant to ORS 192.660(2)(h) to consultant with counsel regarding legal rights and duties regarding a current litigation or litigation likely to be filed.

Adjourn

Agenda Check

Items from Board Members and General Manager

Correspondence (PDF)
^{Frank Lawson, General Manager}

Public Input: In-person or by Telephone
^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A (PDF)
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B (PDF)
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

Update to Customer Fees, Rates, and Charges (PDF)
^{Deborah Hart, Chief Financial Officer, Assistant General Manager
Adam Rue, Rates Manager}

Annual Reserve Fund Status and Transfers/Use of Reserves (PDF)
^{Deborah Hart, Chief Financial Officer, Assistant General Manager
Aaron Balmer, Financial Services Manager}

Break

Annual Capital Project Update
^{Rodney Price, Assistant General Manager}

Quarterly Strategic & Operational Report for Q1
^{Frank Lawson, General Manager}

Process for Next GM Performance Evaluation
^{EWEB Board of Commissioners}

Future Board Agendas (PDF)
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

April 2, 2024 Regular Session (PDF)

CONTRACTS

Cascade Water Works (PDF) – for a Water Intake Pump and Motor Rebuild at the Hayden Bridge raw water intake pump station.  $536,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Eco Services Operations Corporation (PDF) - for Liquid Aluminum Sulfate to be utilized at the EWEB Hayden Bridge Water Filtration Plant. $800,000 (over 5 years) based on Direct Negotiation (after survey of market pricing).
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Harris SmartWorks (PDF) – for a contract and additional funds for Meter Data Management (MDM) integration with SAP (EES project). Original contract amount $122,000 plus increase of $125,000 for resulting cumulative total of $247,000 based on Direct Negotiation.
^{Contact Person is Travis Knabe 541-685-7770 / Bruce Debysingh 541-685-7196}

HDR Engineering, Inc. (PDF) - for the Day Island Water Line Crossing Feasibility Study. $683,000 based on Formal Request for Proposals.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Lighthouse Energy Consulting (PDF) - for Demand-Side Potential Assessment Consulting Services. $200,000 based on Formal Request for Proposal.
^{Contact Person is Brian Booth 541-685-7774 / Anna Wade 541-685-7401}

Sensus USA Inc. (PDF) - for RNI software integration with SAP as part of the EES Project. $175,000 based on Direct Negotiation.
^{Contact Person is Travis Knabe 541-685-7770 / Bruce Debysingh 541-685-7196}

Tyndale Enterprises, Inc. (PDF) - for the purchase of Flame Resistant (FR) Apparel.  $650,000 (over 5 years) based on Formal Request for Proposal.
^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}

Resolution No. 2406 (PDF) - Electric Bond Supplemental Resolution.
^{Contact Person is Deborah Hart 541-685-7695 / Aaron Balmer 541-685-7436}