06-04-24 Board Agenda

Pursuant to ORS 192.660(2)(f) to consider information or records that are exempt by law from public inspection.

Adjourn

Pursuant to ORS 192.660(2)(h) To consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.

Adjourn

Agenda Check

Items from Board Members and General Manager

City of Eugene Potential Fees (No background memorandum included)
^{Sarah Medary, Eugene City Manager}

Public Input: In-person or by Telephone
^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A (PDF)
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B (PDF)
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

Annual Capital Improvement Plan Assumptions and Priorities (PDF)
^{Frank Lawson, General Manager
Rod Price, Assistant General Manager}

Break

Carmen-Smith Update (PDF)
_{Lisa Krentz, Generation Manager
Mark Zinniker, Generation Engineering Supervisor
Patty Boyle, Generation Contracts Supervisor}

Upriver Meeting Follow-Up Discussion (No background memorandum included)
^{EWEB Board of Commissioners}

Future Board Agendas (PDF)
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. May 7, 2024 Executive Session (PDF)
b. May 7, 2024 Regular Session (PDF)

Miller Nash LLP (PDF) - for Legal Counsel for Human Resource Related Matters. $600,000 (over 5 years) based on Formal Request for Proposals.
^{Contact Person is Kira Hutchens 541-685-7629 / Rod Price 541-685-7122}

CONTRACTS

College Hill Storage Tanks – Demolition and Earthwork – authorize General Manager to approve new contract for the College Hill Storage Tanks – Demolition and Earthwork. $5.5 to $6.4 million (Range between three offers) based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

McKenzie River Trust (PDF) – for use of additional funding under the existing Memorandum of Agreement to support the Acquisition and Management of an additional 644-acres adjacent to the existing Finn Rock Reach Conservation Area.  $400,000 based on Direct Negotiation – Memorandum of Agreement (MOA) (Original contract amount $1.5 million, resulting cumulative total $1.9 million).
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Wildish Building Company (PDF) – for a Construction Task Order for construction services for the Reconstruction of Smith Reservoir Recreation Area. $1.7 million based on Construction Manager/General Contractor (CM/GC) Guaranteed Maximum Price.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Reserve Fund Status and Transfers (PDF) – Use of Reserves and Revisions to Financial Policies.
a. Resolution No. 2407 - Highest & Best Use of Cash/Reserves/Transfers.
b. Resolution No. 2408 - Updates to Financial Policies.
^{Contact Person is Deborah Hart 541-685-7695 / Aaron Balmer 541-685-7436}

Update to Customer Fees, Rates, and Charges (PDF)
a. Resolution No. 2409 (Electric)
b. Resolution No. 2410 (Water)
^{Contact Person is Deborah Hart 541-685-7695 / Adam Rue 541-685-7113}