10-01-24 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

October 1, 2024

The October board meeting will be held in-person and offer a live stream of the event in real time. Customers and the general public are welcome and encouraged to attend in-person or view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person. Please note that start times for agenda items are approximate. Attendees wishing to provide testimony during public input, or a public hearing are encouraged to be present when the meeting is called to order.

Public Input or Public Hearing

There will be two opportunities for comment at the October 1 board meeting. During the public input portion of the agenda, you are invited to address the board about any EWEB topic or issue; comments regarding the "Upcoming Year 2025 Budget Assumptions and LTFP " will be heard during the Public Hearing portion of the meeting.

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.

Testimony will be included in the meeting's audio/video recording and noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the link above to access the meeting link. You may receive one or two pop-up windows after clicking the link. If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams". Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead." Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously". Select "Join anonymously".

If the meeting has started, you will join the live event automatically. If it has not yet begun, you will get a message indicating the live event has not yet started. You will automatically join the meeting once it begins.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view.

The live stream will also be available on YouTube by the end of board meeting week. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Items from Board Members and General Manager	Information	5:30	10
3.	Correspondence (PDF) ^{Frank Lawson, General Manager}	Review	5:40	30
4.	Public Input: In-person or by Telephone ^{Members of the public wishing to provide input are invited to do so virtually or in-person. Speakers will have up to} ^{three minutes to speak. Please give your name, and your ward if known.} ^{In-Person: No advance sign-up necessary. By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting. All testimony will be summarized in the meeting minutes.}	Public Input	6:10	30
BOARD ACTION AND GENERAL BUSINESS ITEMS
5.	Approval of Consent Calendar - A (PDF) ^{(Minutes and Routine Contracts)}	Action	6:40	5
6.	Approval of Consent Calendar - B (PDF) ^{(Non-routine Contracts and Other Consent Items)}	Action	6:45	5
7.	Items removed from Consent Calendar	Action	6:50	5
8.	Presentation: Draft 2025 Electric & Water Budgets and Long-Term Financial Plans Update (PDF) ^{Deborah Hart, Assistant General Manager / Chief Financial Officer}	Update	6:55	15
9.	Public Hearing on Upcoming Year 2025 Budget Assumptions and LTFP ^{Commissioner McRae, Board President}	Public Hearing	7:10	10
10.	Commissioner Discussion/Direction: Draft 2025 Electric & Water Budgets and Long-Term Financial Plans Update ^{Deborah Hart, Assistant General Manager / Chief Financial Officer}	Direction	7:20	15
11.	Break		7:35	10
12.	Rate Design – Initial Priorities/Drivers (PDF) ^{Frank Lawson, General Manager}	Discussion	7:45	30
13.	Annual Dam Safety Program Update (PDF) ^{Lisa Krentz, Generation Manager} ^{Laura Ohman, Chief Dam Safety Engineer Mark Zinniker, Generation Engineering Supervisor}	Direction	8:15	30
14.	Future Board Agendas (PDF) ^{Frank Lawson, General Manager}	Review	8:45	5
15.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	8:50	10
16.	Adjourn		9:00	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts
MINUTES
1.	September 3, 2024 Regular Session (PDF)
CONTRACTS
2.	Ferguson Waterworks (PDF) - for Dry Barrel Fire Hydrants. $370,000 (over 5 years) based on Formal Invitation to Bid. ^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}
CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items
3.	CONTRACTS GDS Associates (PDF) - for Consulting/Legal Services. $224,000 over 10 years ($114,000 from 2019-2023 and $110,000 for 2024-2028) based on Direct Negotiation/Sole Source. ^{Contact Person is Brian Booth 541-685-7774 / Megan Capper 541-685-7363}
4.	Marsh Mundorf Pratt Sullivan & McKenzie (PDF) - for Consulting/Legal Services. $224,000 (over 10 years) ($114,000 from 2019-2023 and $110,000 for 2024-2028) based on Direct Negotiation/Sole Source. ^{Contact Person is Brian Booth 541-685-7774 / Megan Capper 541-685-7363}
5.	McKenzie Watershed Alliance (MWA) (PDF) - for Instream Large Wood Restoration Projects and a Tribal Liaison as part of Holiday Farm Fire restoration efforts. $3,022,000 (over 5 years) (original contract amount $800,000 (March 1, 2022), $700,000 (December 6, 2022) & $772,000 (January 9, 2024), $750,000 this request). ^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}
6.	Turner and Townsend AMCL Inc. (PDF) - for Strategic Asset Management Plan Consulting. $248,000 (Original $135,000 not previously approved by the Board, plus an increase of $113,000) based on Formal Request for Proposals. ^{Contact Person is Karen Kelley 541-685-7153 / Vivian DuPont 541-685-7183}
7.	Virginia Transformer Corp. (PDF) - for Substation Voltage Regulators. $2,400,000 (over 5 years) based on Formal Invitation to Bid. ^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7884}
RESOLUTIONS
8.	Resolution No. 2416 (PDF) – Annual Investment Policy Review. ^{Contact Person is Deborah Hart 541-685-7695 / Aaron Balmer 541-685-7436}

CORRESPONDENCE
	Customer Policies Re: Additional Electric Shared Transformer Load (PDF) EWEB Enterprise Solutions (EES) – Customer Communications Update (PDF) Leaburg Decommissioning Action Plan (LDAP) Update (PDF) McKenzie Watershed Recovery and Restoration Plan Update, 2025-2026 (PDF) Revisions to Customer Service Policy (related to EES) (PDF) System Development Charge (SDC) Process Revision/Update (PDF) Walterville Canal Forebay Repair (PDF)

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.

10-01-24 Board Agenda

Eugene Water & Electric Board

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