11-12-24 Board Agenda

Agenda Check

Items from Board Members and General Manager

City of Eugene Fire Fee Update (No background memorandum included)
^{Sarah Medary, City Manager, City of Eugene}

Correspondence (PDF)
^{Frank Lawson, CEO & General Manager}

Public Input: In-person or by Telephone
^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.}

Approval of Consent Calendar - A (PDF)
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B (PDF)
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

City of Eugene Liaison Update (No background memorandum included)
^{John Barofsky, Board Vice President
John Brown, Commissioner (Matt McRae unavailable for meeting)
Frank Lawson, CEO & General Manager}

Upcoming-Year (2025) Proposed Budgets and Prices (PDF)
^{Deborah Hart, Assistant General Manager / Chief Financial Officer
Adam Rue, Rates Manager
Alicia Voorhees, Budget and Rates Supervisor}

Public Hearing on Upcoming-Year (2025) Proposed Budgets and Prices
^{Matt McRae, Board President}

Upcoming-Year (2025) Proposed Budgets and Prices
^{Deborah Hart, Assistant General Manager / Chief Financial Officer
Adam Rue, Rates Manager
Alicia Voorhees, Budget and Rates Supervisor}

Break

EES “Go Live” Update (No background memorandum included)
^{Travis Knabe, Chief Information Officer
Julie McGaughey, Chief Customer Officer
Deborah Hart, Assistant General Manager / Chief Financial Officer}

Water System Development Charges (SDC)/Commissioner Positions to inform Board Policy (PDF)
^{Frank Lawson, CEO & General Manager
Deborah Hart, Assistant General Manager / Chief Financial Officer
Karen Kelley, Chief Operations Officer}

Board Session 1: Mission/Vision: What do we do? Why do we exist? (PDF)
^{Frank Lawson, CEO & General Manager}

Future Board Agendas (PDF)
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. October 1, 2024 Regular Session (PDF)
b. October 15, 2024 Work Session (PDF)

Cascade Water Works, LLC (PDF) – for Hayden Bridge Raw Water Intake – Pump #6 Replacement. $629,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Habitat Contracting and Oregon Woods (PDF) – for additional funds for Vegetation Management and Enhanced Services on EWEB Owned and/or Controlled Properties.  $600,000 (cumulative total over 5 years) (Original amount $400,000, Amount this Request $200,000) based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}

Mythics, LLC (PDF) – for the purchase of Oracle Software, Support and Maintenance Services.  $1,856,000 (over 3 years) based on a cooperative contract.
^{Contact Person is Travis Knabe 541-685-7770 /  Bruce Debysingh 541-685-7196}

CONTRACTS

Carpi USA, Inc. (PDF)  - for the Provision of a Liner at the Walterville Canal Forebay at EWEB’s Leaburg-Walterville Project. $3,000,000 based on the Sole Source purchasing process.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Industrial Service Solutions LLC (PDF) - for Annual Pump & Motor Rebuild & Repair for Hayden Bridge. $365,000 (over 5 years) based on Formal Request for Proposals.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Sanipac, Inc. (PDF) – for Solid Waste & Recycling Services.  $250,000 (over 5 years) based on Direct Negotiation/Sole Source.
^{Contact Person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408}

Unit Process Company (PDF) - for AUMA Electric Actuators. $179,000 (over 5 years) based on Sole Source.
^{Contact Person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549}

Resolution No. 2417 (PDF) - Customer Service Policy Update, Fee for Shared Transformer Capacity Costs.
^{Contact Person is Frank Lawson 541-685-7621}

Resolution No. 2418 (PDF) - Trojan Annual Operating Budget.
^{Contact Person is Deborah Hart 541-685-7695}