12-03-24 Board Agenda

Agenda Check

Items from Board Members and General Manager

Public Input: In-person or by Telephone
^{Members of the public wishing to provide input are invited to do so virtually or in-person.  Speakers will have up to
three minutes to speak. Please give your name, and your ward if known.
In-Person: No advance sign-up necessary.
By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.
All testimony will be summarized in the meeting minutes.}

Correspondence (PDF)
^{Frank Lawson, General Manager}

Approval of Consent Calendar - A (PDF)
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B (PDF)
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar
McMillen, Inc. (PDF) – for Consultant Support for the Leaburg Decommissioning Program. $18,500,000 (Over 10-years) based on Formal Request for Proposals.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Upcoming-Year (2025) Proposed Budgets and Prices (PDF)
^{Deborah Hart, Assistant General Manager / Chief Financial Officer
Aaron Balmer, Financial Services Manager
Adam Rue, Rates Manager
Alicia Voorhees, Budget and Rates Supervisor}

Public Hearing on Upcoming-Year (2025) Proposed Budgets and Prices
^{Matt McRae, Board President}

Upcoming-Year (2025) Proposed Budgets and Prices
a. Resolution No. 2422 – 2025 Budget (PDF)
b. Resolution No. 2423 – Electric Prices (PDF)
c. Resolution No. 2424 – Water Prices (PDF)
^{Deborah Hart, Assistant General Manager / Chief Financial Officer
Aaron Balmer, Financial Services Manager
Adam Rue, Rates Manager
Alicia Voorhees, Budget and Rates Supervisor}

2025 Energy Resource Study: Initial Results of BPA Product Analysis (Quantitative) (PDF)
^{Brian Booth, Chief Energy Resource Officer
Megan Capper, Energy Resource Manager
Ben Ulrich, Lead Energy Resource Analyst}

Break

Rate Design Priorities – Record of Board Direction (PDF)
^{Frank Lawson, CEO and General Manager
Adam Rue, Rates Manager}

Future Board Agendas (PDF)
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

November 12, 2024 Regular Session (PDF)

McMillen, Inc. (PDF) – for Consultant Support for the Leaburg Decommissioning Program. $18,500,000 (Over 10-years) based on Formal Request for Proposals.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

SHI International Corp (PDF) – for a cooperative contract for Microsoft Software Licenses, Maintenance and Support. $3,500,000 (Over 4-years) (original contract amount $2 million over 3 years, amount this request $1,500,000).
^{Contact Person is Travis Knabe 541-685-7770 / Daniele McCallum 541-685-7891}

CONTRACTS

Avant Consulting Solutions (PDF) - LLC for EES Project-related services. $10,000,000 (Over 5-years) (original contract amount previously approved $5,000,000) based on Direct Negotiation.
^{Contact Person is Travis Knabe 541-685-7770 / Bruce Debysingh 541-685-7196}

Oldcastle Infrastructure, Inc. (PDF) - for Precast Concrete Vaults, Lids, and Riser Sections. $750,000 (Over 5-years) based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}

Smart Energy Systems, Inc. d/b/a Smart Energy Water (“SEW”) (PDF) - for EES Project-related services. $5,000,000 (Over 5-years) based on Direct Negotiation.
^{Contact Person is Travis Knabe 541-685-7770 / Bruce Debysingh 541-685-7196}

U.S. Geological Survey (USGS) (PDF) - for Hydrological Surveillance Maintenance, Monitoring and Reporting Services. $927,000 (Over 5-years) based on Direct Negotiation.
^{Contact Person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450}

Wildish Building Company (PDF) - for Construction Services at EWEB’s Coburg Substation. $530,000 based on Formal Invitation to Bid.
^{Contact Person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419}

Resolution No. 2420 (PDF) - Upcoming Year (2025) State Legislative Agenda (Board Policy GP13).
^{Contact Person is Frank Lawson 541-685-7621 / Jason Heuser 541-685-7425}

Resolution No. 2421 (PDF) – Budget Amendment – Electric Capital, Water Capital, and Water O&M for 2024.
^{Contact Person is Deborah Hart 541-685-7695 / Aaron Balmer 541-685-7436}