01-03-23 Board Agenda

Agenda Check

Oath of Office for Commissioners Brown and Schlossberg
^{City Recorder}

Items from Board Members and General Manager

Public Input: In-person, by Telephone, or Written Testimony
^{Speakers will have up to three minutes to speak. Please give your name, and your ward if known.
By Telephone: Sign up to speak: Requests must be received before January 3 at 2:00 p.m.  Speakers will be contacted with instructions for calling in to the meeting.
Written Testimony: Submit Written Testimony: Comments received by 2:00 p.m. will be provided to the Board in advance of the meeting; comments received after 2:00 p.m. may not be received by Commissioners until after the meeting has occurred. Written comments will not be read during the meeting.
In-Person: No advance sign-up necessary.
All testimony will be noted in the meeting minutes.}

Approval of Consent Calendar - A
^{(Minutes and Routine Contracts)}

Approval of Consent Calendar - B
^{(Non-routine Contracts and Other Consent Items)}

Items removed from Consent Calendar

2023 Election of Officers
^{EWEB Board of Commissioners}

2023 Appointment of Board Liaison Assignments
^{EWEB Board of Commissioners}

Goal #3(a): Leaburg Hydro Electric Project – Proposed Record of Decision, Resolution No. 2302
^{Frank Lawson, General Manager
Karen Kelley, Chief Operations Officer
Lisa Krentz, Generation Manager}

Proposed 2023 Strategic Goals/Organizational Performance Measures
^{Frank Lawson, General Manager
Rod Price, Assistant General Manager}

Break

Climate Guidebook Introduction
^{Frank Lawson, General Manager
Kelly Hoell, Climate Policy Analyst & Advisor}

Correspondence & Board Agendas
^{Frank Lawson, General Manager}

Board Wrap Up
^{EWEB Board of Commissioners}

Adjourn

a. October 25, 2022 Work Session
b. November 1, 2022 Executive Session
c. November 1, 2022 Regular Session
d. November 15, 2022 Work Session
e. December 6, 2022 Executive Session
f.  December 6, 2022 Regular Session

Anixter – for Transformer and Secondary Connectors for use in EWEB’s electrical distribution system. $320,000 (over 5 years) based on a Formal Invitation to Bid.
^{Contact person is Tyler Nice 541-685-7419 or Karen Kelley 541-685-7153}

Virginia Transformer Corp. – for Station Class Power Transformers.  $17 million (over 5 years) based on a Formal Request for Proposals.
^{Contact person is Tyler Nice 541-685-7419 or Karen Kelley 541-685-7153}

CONTRACTS

Cascade Pacific Resource Conservation and Development (CPRCD) – for additional funds for Fiscal Management Services of the Pure Waters Partners Program (PWP).  $1,490,000 (Resulting Cumulative Total $3,052,000) based on Direct Negotiation/Sole Source.
^{Contact person is Mike Masters 541-685-7549 or Karen Kelley 541-685-7153}

J&M Homes, LLC – for Carmen-Smith Campus Homes. $292,000 based on Formal Request for Proposals.
^{Contact person is Lisa Krentz 541-685-7450 or Karen Kelley 541-685-7153}

Luvaas Cobb – for General Counsel Services. $650,000 (over 5 years) based on a Formal Request for Proposals.
^{Contact person is Sarah Gorsegner 541-685-7348 or Rod Price 541-685-7122}

Olsson Electric, Inc. – for Installation of Replacement Switchgear and Other Related Tasks at EWEB’s generation facility at the International Paper Plant in Springfield, OR.  $475,000 based on Formal Invitation to Bid.
^{Contact person is Lisa Krentz 541-685-7450 or Karen Kelley 541-685-7153}

Schnabel Engineering, LLC – for additional funds for Safety Inspection Services for the Leaburg-Walterville project.  $65,000 (Resulting Cumulative Total $265,000) based on a Formal Request for Proposals.
^{Contact person is Lisa Krentz 541-685-7450 or Karen Kelley 541-685-7153}

U.S. Department of Interior, U.S. Geological Survey (USGS) – for a Joint Funding Agreement (JFA) to provide Monitoring and Consulting Services for Source Water Protection.  $1,620,000 based on Direct Negotiated Intergovernmental Agreement.
^{Contact person is Mike Masters 541-685-7549 or Karen Kelley 541-685-7153}

Resolution No. 2301 – Annual Appointment of Supplemental Retirement Plan Committee.
^{Contact Person is Deborah Hart 541-685-7695}

Resolution No. 2303 – Update to Board Policy SD15 – Climate Change.
^{Contact Person is Kelly Hoell 541-685-7379}

Resolution No. 2304 – Update to Board Policy GP 7 – Board Parliamentary Procedures.
^{Contact Person is Anne Kah 541-685-7191}

Ratification of Board Appointed Consultants
a. General Counsel – Luvaas Cobb (Eric DeFreest Primary Contact)
b. Supplemental General Counsel – Harrang Long Gary Rudnick P.C.
c. Real Estate Legal Counsel – Arnold Gallagher P.C.