07-09-24 Board Agenda

AGENDA
EUGENE WATER & ELECTRIC BOARD
ROOSEVELT OPERATIONS CENTER
TRAINING ROOM

4200 ROOSEVELT BLVD, EUGENE

July 9, 2024

The July board meeting will be held in-person and offer a live stream of the event in real time. Customers and the general public are welcome and encouraged to attend in-person or view the live stream. Visit the Public Meetings page for the Live Event link.

Members of the public wishing to provide input are invited to do so virtually or in-person. Please note that start times for agenda items are approximate. Attendees wishing to provide testimony during public input are encouraged to be present when the meeting is called to order.

Public Input

In-Person (at the EWEB Roosevelt Operations Center located at 4200 Roosevelt Blvd.) - No advance sign-up necessary. Sign-up forms available upon arrival.
By Telephone - Complete the Sign up to Speak web form. Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting.

Testimony will be included in the meeting's audio/video recording and noted in the meeting minutes. Both are made available on eweb.org following the meeting.

Watch the Meeting

To watch the meeting, click on the link above to access the meeting link. You may receive one or two pop-up windows after clicking the link. If prompted:

The first pop-up will ask if you would like to "Open Microsoft Teams". Click "Cancel".
The second asks you to select either "Download the Windows app" or "Watch on the web instead." Select "Watch on the web instead."
The next screen welcomes you to the live event and asks you to "Sign in" or "Join anonymously". Select "Join anonymously".

If the meeting has started, you will join the live event automatically. If it has not yet begun, you will get a message indicating the live event has not yet started. You will automatically join the meeting once it begins.

Please note attendees need to enable third-party cookies in their browsers to watch a live event. iOS and other devices may require you to download the MS Teams app to view.

The live stream will also be available on YouTube by the end of board meeting week. Visit eweb.org to access the link.

	Topic	Objective	Start Time	Length
REGULAR SESSION Call to Order: 5:30 p.m.
1.	Agenda Check		5:30	--
2.	Items from Board Members and General Manager	Information	5:30	10
3.	Correspondence (PDF) ^{Frank Lawson, General Manager}	Review	5:40	10
4.	Public Input: In-person or by Telephone ^{Members of the public wishing to provide input are invited to do so virtually or in-person. Speakers will have up to} ^{three minutes to speak. Please give your name, and your ward if known.} ^{In-Person: No advance sign-up necessary. By Telephone: Sign up to speak - Requests to speak by phone can be submitted any time, but not later than 2:00 p.m. on the day of the board meeting. Speakers will be contacted with instructions for calling in to the meeting. All testimony will be summarized in the meeting minutes.}	Public Input	5:50	30
BOARD ACTION ITEMS
5.	Approval of Consent Calendar - A (PDF) ^{(Minutes and Routine Contracts)}	Action	6:20	5
6.	Approval of Consent Calendar - B (PDF) ^{(Non-routine Contracts and Other Consent Items)}	Action	6:25	5
7.	Items removed from Consent Calendar	Action	6:30	5
GENERAL BUSINESS ITEMS
8.	2025 Integrated Capital and Financial Plans (PDF) ^{Frank Lawson, General Manager} ^{Deborah Hart, Assistant General Manager / Chief Financial Officer} ^{Karen Kelley, Chief Operations Officer}	Direction	6:35	60
9.	Break		7:35	10
10.	2025 Energy Resource Study: BPA Product Choice Overview (PDF) ^{Brian Booth, Chief Energy Resource Officer} ^{Megan Capper, Energy Resource Manager} ^{Ben Ulrich, Lead Energy Resource Analyst} ^{Aaron Yale-Bush, Senior Energy Resource Analyst}	Information	7:45	45
11.	Wildfire Season/Program Update (PDF) ^{Jeannine Parisi, Resiliency Program Manager} ^{Tyler Nice, Electric Operations Manager}	Information	8:30	25
12.	Annual Strategic Plan Review – Commissioner Perspectives (PDF) ^{Frank Lawson, General Manager}	Discussion	8:55	30
13.	Future Board Agendas (PDF) ^{Frank Lawson, General Manager}	Review	9:25	5
14.	Board Wrap Up ^{EWEB Board of Commissioners}	Review	9:30	10
15.	Adjourn		9:40	--

CONSENT CALENDAR "A" - Minutes and Routine Contracts

MINUTES

a. May 7, 2024 Executive Session (Amended) (PDF)
b. June 4, 2024 Executive Session #1 (PDF)
c. June 4, 2024 Executive Session #2 (PDF)
d. June 4, 2024 Regular Session (PDF)

CONTRACTS

Atwell, BKI Engineering, and David Evans and Associates, Inc. (PDF) - for As-needed Electric Distribution Design Services $750,000 (over five years split between 3 contracts) based on Formal Request for Proposals (RFP)/Qualification Based Selection (QBS).
^{Contact person is Karen Kelley 541-685-7153 / Tyler Nice 541-685-7419.}

DOWL, LLC (PDF) - for the Leaburg Transportation Alternatives Analysis $300,000 based on Formal Request for Proposals (RFP).
^{Contact person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450.}

H & J Construction, Inc. (PDF) - for the E 40^th Ave Water Main Replacement from Patterson St. to Mill St. $750,000 based on a Formal Invitation to Bid.
^{Contact person is Karen Kelley 541-685-7153 / Mike Masters 541-685-7549.}

CONSENT CALENDAR "B" - Non-routine Contracts and Other Consent Items

CONTRACTS

Forth Mobility (PDF) - for an Electric Vehicle Sharing Program $375,000 (over three years) based on a Formal Request for Proposals (RFP).
^{Contact person is Julie McGaughey 541-685-7066 / Anna Wade 541-685-7401.}

General Pacific Inc. (PDF) – for additional funds for the Sale of Discounted Heat Pump Water Heaters (HPWH) to EWEB Customers $250,000 (Resulting Cumulative Total $950,000 over six years) based on Direct Negotiation.
^{Contact person is Julie McGaughey 541-685-7066 / Anna Wade 541-685-7401.}

Global Rental Company, Inc. (Altec Industries) (PDF) – for the use of a cooperative contract for the Purchase of Three (3) Small Service Bucket Trucks $562,000.
^{Contact person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408.}

Mazzetti (PDF) - for Design and Construction Support for the Bertelsen Property Development $505,000 based on Formal Request for Proposals (RFP).
^{Contact person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408.}

NASPO ValuePoint Cooperative Contracts (PDF) – for purchase of Cloud Solutions - Software as a Service (SaaS), Infrastructure as a Service (IaaS), and Platform as a Service (PaaS) $2,000,000 over five years (Resulting Accumulative Expected Spend $3,000,000 over five years).
^{Contact person is Travis Knabe 541-685-7770.}

10.

Trane US Inc. (PDF) - for Maintenance and As-Needed Repair of Chillers at ROC $205,000 (over five years) based on direct negotiation.
^{Contact person is Karen Kelley 541-685-7153 / Scott Milovich 541-685-7408.}

11.

Wildish Building Company (PDF) - for Habitat Installation in the Trail Bridge and Smith Reservoirs $190,000 (Resulting Cumulative Total $1,013,000) based on Construction Manager/General Contractor (CM/GC) Guaranteed Maximum Price.
^{Contact person is Karen Kelley 541-685-7153 / Lisa Krentz 541-685-7450.}

INTERGOVERNMENTAL AGREEMENTS

12.

Lane Council of Governments (LCOG) (PDF) – for access to G12 Communications (G12) Broadband Phone Services $480,000 (over five years).
^{Contact person is Travis Knabe 541-685-7770 / Daniele McCallum 541-685-7891.}

CORRESPONDENCE
	Annual Enterprise Risk Management (ERM) Update (Board Policy SD20) Lead & Copper Rule Revisions Compliance Plan

EWEB Board of Commissioners reserves the right to add or delete items as needed, change the order of the agenda, and discuss any other business deemed necessary. Action items that do not require a public hearing may be moved up earlier in the meeting.

This meeting location is wheelchair-accessible. An interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call 541-685-7000.

07-09-24 Board Agenda

Eugene Water & Electric Board

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